What are the responsibilities and job description for the Division Coordinator position at R.H. White Construction?
Position Summary:
Performs broad administrative and staff support duties for the organization. Position has continual contact with field supervisors, management, project staff and external customers.
Essential Functions/Position Responsibilities:
- Adhere to and promote all Company Safety Policies and the Company Code of Conduct.
- Safety Tracking: iAuditor tracking, weekly winner selection, Tenna & DVIR Tracking, monthly meeting slides.
- Coordinates new orientations within the division.
- Tracks/coordinates division tools and equipment utilization.
- Manage Division employees' expenses reimbursements.
- Track and submit paid time off for payroll processing.
- In coordination with Division Leaders, ensure timely completion of people programs (ie. training, appraisals, check-ins).
- Manage and coordinate division meeting schedules and events.
- Assist with maintenance of employee licensing requirements.
- Manage weekly certified payroll processes.
- Coordinate and submit applicable CHRO forms.
- Assemble division monthly reports.
- Coordinate and maintain division web site.
- Coordination of Timesheet management across the division, including temporary services.
- Performs miscellaneous other duties and responsibilities to support company strategic initiatives.
Supervisory Responsibilities:
- N/A
Hiring Requirements:
- High School diploma or equivalent courses in business administration.
- 2 years administrative support experience.
- Ability to handle changing priorities in a fast-paced work environment.
- Possesses a disciplined attitude regarding processes and procedures.
- Good communication skills required, good interpersonal and organizational skills mandatory.
- Must be proficient in Microsoft Office.
- Must be courteous, professional, and diplomatic.
- Ability to pass pre-employment drug screen
