Document Control Specialist

At R-V Industries, our work is much more than designing and building world-class industrial process equipment. Not only are we impacting everyday life in the world we serve, but we are providing a quality of life to our employees and their families.

• Every day, we come together to build stronger relationships with our vendors, our customers, and each other, so we can solve challenging problems, and continue to improve the safety, quality, and efficiency of all that we do.
• Caring matters at R-V. We care for each other, our safety, our quality, our learning, and our growth.
• We seek out diversity of thought, experience, and strengths in individuals, so we can continue to innovate as a team.
• We believe when we bring our true full selves to serve others, it elevates the quality of life for all.
• As with all Job Descriptions at R-V, this description is safety sensitive

GENERAL JOB DESCRIPTION FOR DOCUMENT CONTROL SPECIALIST

The Document Control Specialist-(DCS) is responsible for maintenance of project documentation lists and quality program documentation, transmittals of external documents for customer reviews, approval, or request for information. The DCS is also the owner of the Quality Assurance Record Maintenance Process. This position will act as a liaison for the Quality Manager, QE, QC, NDT Outside Service’s, Design Engineers, Weld Engineers, Manufacturing Engineers, and Project Management.

DUTIES/RESPONSIBILITES FOR DOCUMENT CONTROL SPECIALIST

Document Control Activities

• Establish an understanding of the final data package requirements during the quality planning stage.
• Manage the FDP Matrix as provided by Engineering & Sales and as necessary create the Matrix.
• Establish Quality work order file format to streamline the record collection process while striving to eliminate waste.
• Coordinate with QC to support daily in-process record authentication and placement in specific FDP folder.
• Compile, Review, Paginate, Coordinate, and Issue the FDP.
• Manage the external transmittal system.
• Oversee Program Documentation Training and Records process.
• Update and Internally Transmit revisions and initiate training requirements by department.
• Auditing the Program Documentation System.

Quality Activities

• Oversee the receiving records process by a secondary review and/or authenticating material certifications, certificate of conformances and other special technical records invoked in the purchase order.
• Save records into the proper work order folders.
• Save receiving tickets and certificates of conformance into the proper folders.
• Initiate non-conformance reports on material that does not meet purchase order or material specification requirements.
• Interact with Purchasing and other Quality personnel to resolve documentation and supplier material issues
• Expedite the non-conformance apparent cause and disposition process with the Responsible Manager to meet management expectation of 24 hours or less.
• Work with QE/QC to verify all acceptance criteria has been met and confirm closure.
• Issue Aging NCR Report on a weekly basis to all responsible managers, and Cc the QA Mgr. and Executive Management Team.

SKILLS/QUALIFICATIONS FOR DOCUMENT CONTROL SPECIALIST

• Proficiency with Microsoft Office applications
• Organizational skills for file management, and attention to detail.
• Strong communication skills and a willingness to work with a wide variety of associates
• Understand Quality Operation Systems, specific project documents relating to design, manufacturing, and quality.
• A desire to constantly be learning about Quality Assurance/Control processes, and technology to support those activities.