Accounts Receivable & Compliance Admin

Job Title: Accounts Receivable & Compliance Admin – Path to business development upside Job Type: Full-Time, W-2 Location: Remote Salary: $60,000-$70,000/year Benefits: Healthcare coming soon, paid time off, and a collaborative remote environment

About Us

At R1 Facility Services, we provide essential maintenance and service solutions to multifamily properties across the U.S. We're a small but mighty team committed to reliability, operational excellence, and scalable growth. We're currently seeking a detail-driven, organized, and proactive team member to join our operations department, supporting the finance, compliance, and systems arms of the business.

Position Summary

This full-time role supports three critical areas of our operation:

• Accounts Receivable & Invoicing
• Compliance & Insurance Management
• Resource & Systems Coordination

You will play a central role in ensuring that billing is accurate and timely, compliance is up to date across multiple platforms, and key systems such as Google Drive and our field service management software are running smoothly.

Key Responsibilities

🧾 Accounts Receivable (20%)

• Invoice clients and ensure timely payment processing

• Track and manage outstanding invoices

• Utilize QuickBooks, FieldPulse, PayMode, VendorPly, and other invoicing portals

• Communicate regularly with the Director of Operations on job statuses for billing

• Maintain customer compliance to ensure invoices are accepted

📋 Compliance & Insurance (60%)

• Maintain Certificates of Insurance (COIs) across platforms such as Compliance Depot, Net Vendor, Vendor Café, RealPage, and RMIS

• Respond daily to COI requests and compliance updates

• Manage Google Sheets for vendor tracking

• Coordinate with techs and employees for documentation and policy updates

💻 Resource Management & Systems (20%)

• Maintain and organize company Google Drive

• Coordinate access and login credential management across various software platforms (including MFA where needed)

• Support payroll coordination, reimbursements, and contractor billing through Gusto, HKA, and internal spreadsheets

• Handle administrative tasks such as online notary service and vehicle tag renewals

What We’re Looking For

• Bachelor's degree required (Business, Accounting, or related preferred)

• 1–4 years of experience in billing, finance, AR, or operations

• Strong organizational skills with obsessive attention to detail

• Excellent written and verbal communication

• Proactive, self-starter mentality — able to thrive in a remote role

• Tech-savvy and comfortable navigating multiple software platforms

• Familiarity with field service software or compliance systems is a big plus

Perks & Benefits

• Fully remote position

• Healthcare coverage is not yet available, but we're in the process of building a benefits program and plan to roll out coverage soon.

• Flexible, supportive work culture

• Opportunity to grow within a fast-paced and dynamic company

This role is first and foremost a critical part of our finance and compliance operations. That’s where your focus will be — and where we need excellence. That said, for team members who demonstrate strong performance, ownership, and a deep understanding of this function over a six-month period, there may be future opportunities to grow into higher-impact roles within the company, including those with a focus on sales or business development. We’re growing fast, and for the right person, this position could be a strong foundation for long-term upside.