What are the responsibilities and job description for the Billing and Administrative Coordinator position at Racette Consulting?

WHO is RACETTE CONSULTING :

Racette Consulting is a premier NetSuite consulting firm specializing in delivering innovative NetSuite solutions to complex problems, providing seamless implementations, and ongoing administrative support for the NetSuite platform. Our team of skilled consultants bring deep expertise across industries from Retail, Warehouse Distribution and Manufacturing to Financial, Software and Services. We provide technical services such as SuiteScripts and integrations, as well as NetSuite Planning and Budgeting support and all functional business areas, and more.

As a remote-first organization, we’re committed to providing flexible, tailored solutions that help businesses optimize their operations and achieve their goals with NetSuite.

WHY US?

Our employees are our greatest asset and we ensure we treat them that way!

You will get :

Innovation Opportunities- Great opportunity for innovation, your ideas matter and you will see them make a difference to our bottom line as a start-up organization.
Learning & Growth- Wear more hats, see more of the strategic side of the business, understand and learn it all!
Faster Paced Career Development- Avoid the red tape, top performers grow faster as the organization grows.
Avoid Corporate Bureaucracy- No more back and forth emails and 16 approvals to get something done. Be nimble and get it done.
Flexibility- We prioritize results not necessarily 9-5 hours. Have more flexibility with our organization.

ESSENTIAL JOB FUNCTIONS

Extract time entries for all client projects from project management tool

Create invoices for all customers in accounting system based on consultant rates

Own client billing process every 15th and last day of each month

Follow up on customer’s overdue invoice balances

Create vendor invoices in accounting system and pay vendor bills

Assist with the creation of contractor SOWs (statement of work)

Create process for Contractor onboarding

Create consultant skills matrices and help with all back office processes

Help coordinate Company and Client events

Assist with light accounting duties including but not limited to : address billing inquiries promptly, revenue and financial performance, expense tracking and account reconciliation.

Assist with HR administrative task and all office related support

Completes all other duties as assigned by the Manager

KNOWLEDGE, SKILLS, AND ABILITY :

Proven experience in billing, accounting, and administrative roles and desire to take on more accounting related responsibilities.

Excellent organizational and time management skills with a keen attention to detail.

Ability to handle confidential information with the ability to maintain discretion.

Self motivated, adaptable, able to work both independently and as part of a team.

Project Management Skills such as organizing tasks and managing deadlines, especially for handling multiple small-scale projects.

Professional acumen, excellent verbal and written communication skills, project management skills.

A strong ability to learn new technologies and adapt to shifting project priorities.

Proven track record with attention to details, the ability to focus on nuances in data to ensure accuracy and avoid small errors that could have large impacts.

Team Collaboration : The capacity to work well in a team, share findings, and integrate feedback effectively.

Possess an analytical mindset with the ability to approach problems analytically and think logically about how to gather, interpret, and present data

Ability to work in high-paced environments and manage multiple projects

Ability to live by the Company Values & Culture

Desire and ability to "wear different hats" and contribute to areas not directly involved with primary responsibilities

Natural curiosity, ability to deliver on ambiguous tasks, or tasks with little guidance

SUPERVISORY RESPONSIBILITIES :

There are no immediate supervisory responsibilities associated with this position

WORKING ENVIRONMENT AND PHYSICAL DEMANDS :

This position is remote, and a portion of the day is spent sitting in a normal seated position with occasional walking and standing.

MINIMUM JOB QUALIFICATIONS :

High school diploma required

Bachelors or Associate’s degree strongly preferred

Minimum of 2 years of experience in a professional- administrative role supporting business operations

Minimum of 2 years of experience in Billing

Proficient in Microsoft Office and Google

Experience working with a remote team is a plus

Racette Consulting is a Equal Opportunity Employer :

The Company provides equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification. Equal employment opportunity includes, but is not limited to, hiring, training, promotion, demotion, transfer, leaves of absence, and termination. The Company takes allegations of discrimination, harassment, and retaliation seriously and will promptly investigate when such behavior is reported.

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