Maintenance Administrator - Preventative Maintenance Coordinator

Rack & Riddle Custom Wine Services, a leading custom sparkling wine producer in the United States, is seeking a skilled Maintenance Admin to join our Maintenance team. We offer a competitive salary of $65,000 - $80,000 per year, depending on experience.

Job Description

The Maintenance Admin will work closely with Maintenance Managers to set up and manage a maintenance management system across multiple sites. This includes developing, training, and executing PM scheduling and planning using a computerized maintenance management system (CMMS). The successful candidate will be responsible for maintaining equipment parts/asset inventory and history, ordering and procuring PM-related parts for multiple locations, rolling out standard workflows for work requests, and inspections.

Key Responsibilities:

• Maintain a management system to ensure facilities and equipment are properly maintained.
• Setup and manage Work Order system, including support from conception to completion.
• Manage preventative maintenance inventory, including equipment, parts, vendors, manufacturers, etc.
• Order and source parts as needed.
• Record and maintain asset/equipment history.
• Effectively communicate with maintenance personnel and other department managers to support system flow.
• Ensure communication with each department/site representative.
• Provide monthly reporting on PM performance and status for all sites.
• Support maintenance managers with scheduling and workload management.

Additional Duties:

• Data collection and input.
• Maintaining inventory and data integrity.
• Communicate work order process and requirements.
• Ensure response time for critical requests/needs are met within a timely manner.
• Responsible for reviewing and improving all PM systems and processes.

Requirements

We are looking for an experienced candidate with:

• A 2-year associate degree in Business Administration, maintenance management, Information Systems, Engineering, or related fields.
• 2 years' experience in scheduling, purchasing, or standard work procedures, including data entry.
• Experience in project management, scheduling, and facilities/maintenance activities.
• General understanding of most facets of maintenance engineering.
• Self-motivation, organization skills, and ability to work in a fast-paced team environment.
• Proven written and verbal communication skills.
• Detail-oriented.
• Experience using Word, Excel, and PowerPoint.

Physical Demands and Working Conditions

The successful candidate must be able to:

• Lift up to 50 pounds and carry up to 50 pounds over short distances.
• Sit, stand, walk, stretch, reach, grasp, crouch, turn, and kneel.
• Possess a valid California driver's license and demonstrate a clean driving record.

Salary : $65,000 - $80,000