Project Manager

The Project Manager’s overall role is to lead the project team, consisting of the Project Manager, Project Coordinator and the Superintendent, to the successful execution of the roofing projects assigned to him/her. This is achieved through thorough planning, communication, documentation, and analysis of the entire project life cycle. Heavy emphasis is placed on financial management, analysis, and projections.

Key Responsibilities and Duties

Planning:

• Interpret turnover package provided by salesman or estimator to ensure that all requirements are met to comply with contract, estimate, obtain warranties, and assure general customer satisfaction.
• Attend pre-construction meetings to ensure that pre-project planning is executed in an efficient and productive manner.
• Communicate project requirements to the general superintendent, superintendents, and support staff responsible for project installation and resource acquisition.
• Document project scope and ensure that scope is in compliance with manufacturer, insurance, safety, bonding, code, and other governmental requirements.
• Assign subcontractors to projects or work with internal crews and prepare project packages for them. Ensure their project plan is in compliance with the package and the project goals are understood.
• Order or coordinate ordering of equipment, materials, subcontractors, etc. to ensure that the required items necessary to achieve the maximum level of productivity are available at project site. Provide or prepare necessary documentation to process and approve invoices (e.g. purchase orders, receiving tickets).
• Communicate site specific requirements to ensure field personnel comply with customer expectations.
• Document all changes to original specifications or clarifications of specifications in writing (RFIs).
• Review submittals prior to distribution to the customer to ensure compliance with project scope.

Analysis and Reporting:

• Perform pre-job variance to ensure that all purchase orders are entered, estimated labor is reasonable, and oversights in the estimate are identified prior to starting the project.
• Perform post-project review and explain any significant variances from estimated and projected project costs. Also provide explanation for variances from the anticipated schedule. Provide feedback to estimating to support an improved estimating process based on experience.
• Understand projected and final project profitability and utilize this information to improve performance on future projects.
• Demonstrate proficient use of project management and scheduling software as well as a general computer literacy.

Project Execution:

• Provide ongoing financial analysis of project status and projected project outcome.
• Evaluate real time production and ensure superintendents are aware of this information. Make recommendations to achieve project productivity goals.
• Monitor and act upon performance standards and metrics utilized to evaluate project performance.
• Review and approve all project related purchase orders and invoices. Ensure that proper receiving tickets, order acknowledgements, and other documentation support invoice and purchase order approval.
• Analyze efficiencies and communicate to other team members to ensure future improvement in all aspects of the project process (e.g. estimates, purchasing, and implementation).
• Ensure that all costs and estimates assigned to a project are in the correct phases and categories including time entries from the field.
• Respond to unusual conditions identified at project site to ensure that project specifications are compatible with project conditions.
• Provide documentation required to define and resolve issues encountered during the course of managing projects in general (e.g. RFIs, change orders, issues, complaints, unanticipated field conditions).
• Initiate, track, and approve project billings.
• Identify, review, and approve close out documents prior to distribution to customers. Ensure that the customer approves close out documents and that all outstanding issues are resolved in a timely manner.
• Take roof samples (cores) to thoroughly document roof conditions, ensure accurate measurements, etc.

Leadership Skills:

• Develop and maintain relationships with manufacturers, distributors, suppliers, and customers to strategically plan for projects and purchases.
• Develop successful internal relationships to foster team cooperation in meeting project management goals.
• Ability to promote a work environment based on team building and mutual support.
• Communicate in a positive and clear manner.
• Remain focused on consistency.
• Provide training and mentoring when necessary to elevate team members to their highest potential.
• Demand excellence, success, and honesty.
• Demonstrate a strong work ethic.

Qualifications

• Bachelor's Degree or equivalent experience
• Strong business acumen in project planning and management
• Strong verbal, written, and organizational skills