What are the responsibilities and job description for the Assistant Director, Facilities Contract Compliance position at Radford University?
Contact Name for Applicant
Michele Thacker
Contact Phone for Applicant
540-831-7812
Education/experience
Advanced degree or training and/or experience that equates to an advanced degree.
Job Summary
The Assistant Director, reporting to the Director of Facilities Finance & Administration, performs advanced functions related to the day-to-day administration of outsourced contracts, leases, and warehouse services. Key responsibilities in contract and lease administration include tracking payments, monitoring the performance of service providers to ensure compliance with contract and lease terms, interpreting complex contract language, drafting scopes of work and Requests for Proposals (RFPs) for new contracts, and preparing amendments for existing contracts. This position collaborates with various departments to effectively manage contracts by verifying the receipt of goods and services, validating invoices, and ensuring that all terms and conditions of the contracts are met. Additionally, the Assistant Director follows procurement guidelines, inputs data for purchase orders, and serves as a backup in the absence of the Director.
Required Qualifications
This position requires experience in contract management and performance techniques, as well as the ability to negotiate solutions to contract compliance issues. Candidates should have experience with various communication methods and the capability to quickly analyze options and make logical decisions. The role also requires experience in developing and documenting processes and procedures, along with the ability to read and fully comprehend complex documents. Successful applicants must be able to work both independently and collaboratively in a team environment, paying close attention to detail while managing multiple competing priorities. Furthermore, the ability to interact effectively with individuals from diverse backgrounds at all levels of the university is essential. Strong proficiency in current office software, such as Microsoft Office, is required
Preferred Qualifications
Experience in developing spreadsheets and tracking costs, as well as in budget development and a solid understanding of accounting practices. Possesses technical writing skills for drafting documents and have experience with contract development. Additionally, has supervisory experience and have worked in materials management, contracts and procurement, facilities management, warehouse services, construction management, business administration, or a combination of these fields.
Hiring Range
Commensurate with Experience
Posting Date
03/21/2025
Application Review Date
04/01/2025
Closing Date
Open Until Filled
Yes
Special Instructions to Applicants
Employment Conditions
Must have a criminal background check, Must have a driver's license check
Statement of Economic Interest is required
No
Alternate work schedule
Required Licenses
Must have valid driver's license
Describe other job related licenses and/or certifications
Equal Opportunity Statement
Radford University does not discriminate with regard to race, color, sex, sexual orientation, disability, age, veteran status, national origin, religion, or political affiliation in the administration of its educational programs, activities, admission or employment practices.
Clery Statement
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Radford University publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years’ of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at Radford.edu/police. You may also request a paper copy of the report from the Radford University Police Department located at 810 East Main Street PO Box 6883, Radford, VA, 24142.
Reasonable Accommodation Statement
If you are an individual with a disability and desire accommodation in the application process please contact the hiring department.
Michele Thacker
Contact Phone for Applicant
540-831-7812
Education/experience
Advanced degree or training and/or experience that equates to an advanced degree.
Job Summary
The Assistant Director, reporting to the Director of Facilities Finance & Administration, performs advanced functions related to the day-to-day administration of outsourced contracts, leases, and warehouse services. Key responsibilities in contract and lease administration include tracking payments, monitoring the performance of service providers to ensure compliance with contract and lease terms, interpreting complex contract language, drafting scopes of work and Requests for Proposals (RFPs) for new contracts, and preparing amendments for existing contracts. This position collaborates with various departments to effectively manage contracts by verifying the receipt of goods and services, validating invoices, and ensuring that all terms and conditions of the contracts are met. Additionally, the Assistant Director follows procurement guidelines, inputs data for purchase orders, and serves as a backup in the absence of the Director.
Required Qualifications
This position requires experience in contract management and performance techniques, as well as the ability to negotiate solutions to contract compliance issues. Candidates should have experience with various communication methods and the capability to quickly analyze options and make logical decisions. The role also requires experience in developing and documenting processes and procedures, along with the ability to read and fully comprehend complex documents. Successful applicants must be able to work both independently and collaboratively in a team environment, paying close attention to detail while managing multiple competing priorities. Furthermore, the ability to interact effectively with individuals from diverse backgrounds at all levels of the university is essential. Strong proficiency in current office software, such as Microsoft Office, is required
Preferred Qualifications
Experience in developing spreadsheets and tracking costs, as well as in budget development and a solid understanding of accounting practices. Possesses technical writing skills for drafting documents and have experience with contract development. Additionally, has supervisory experience and have worked in materials management, contracts and procurement, facilities management, warehouse services, construction management, business administration, or a combination of these fields.
Hiring Range
Commensurate with Experience
Posting Date
03/21/2025
Application Review Date
04/01/2025
Closing Date
Open Until Filled
Yes
Special Instructions to Applicants
Employment Conditions
Must have a criminal background check, Must have a driver's license check
Statement of Economic Interest is required
No
Alternate work schedule
Required Licenses
Must have valid driver's license
Describe other job related licenses and/or certifications
Equal Opportunity Statement
Radford University does not discriminate with regard to race, color, sex, sexual orientation, disability, age, veteran status, national origin, religion, or political affiliation in the administration of its educational programs, activities, admission or employment practices.
Clery Statement
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Radford University publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years’ of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at Radford.edu/police. You may also request a paper copy of the report from the Radford University Police Department located at 810 East Main Street PO Box 6883, Radford, VA, 24142.
Reasonable Accommodation Statement
If you are an individual with a disability and desire accommodation in the application process please contact the hiring department.
