What are the responsibilities and job description for the Tradeshow and Events Coordinator position at Radiance Technologies?
Radiance Technologies, an employee-owned prime contractor serving the DoD, national intelligence community, and other government agencies, is seeking a creative Tradeshow and Events Coordinator to join our dynamic marketing team. This multi-faceted role is pivotal in ensuring the successful planning, coordination, and execution of industry tradeshows and our employee-focused corporate events. In this role, you will coordinate and execute tradeshows and corporate events that showcase Radiance's capabilities by managing logistics, vendor relationships, and promotional materials while staying within budget. The ideal candidate will create memorable experiences that align with company goals and enhance employee engagement.
Key Responsibilities
Tradeshow Management
- Coordinate with group managers and subject matter experts to determine tradeshow needs and objectives
- Manage all pre-show logistics including booth space reservation, electrical requirements, and signage
- Purchase carpeting and coordinate hanging sign labor and other booth infrastructure
- Register company attendees, assign roles and responsibilities, and manage their overall participation
- Lead planning meetings to ensure alignment on tradeshow goals and execution
- Work with Marketing team to produce marketing assets such as collateral, signage, electronic media assets
- Collaborate with the Marketing team to develop promotional strategies, including social media, email campaigns, and other marketing materials to enhance event visibility and attendance.
- Source, order, and manage promotional items (SWAG) for distribution
- Plan and execute networking events, including theme development, food & beverage ordering, furniture layout, and decor
- Oversee on-site event operations, including setup, registration, attendee management, and troubleshooting
- Coordinate efficient booth tear-down and material handling and shipping logistics
- Conduct post-event evaluations to assess success, gather feedback, and identify areas for improvement for future events.
Employee Event Planning & Execution
- Plan and execute internal employee corporate events, ensuring they meet organizational objectives and goals
- Develop event concepts and themes that align with company culture
- Create detailed event plans, timelines, and manage all aspects of event execution
- Collaborating with vendors and suppliers for promotional items, catering, decorations, and other event-related services
- Managing event logistics, including venue selection, transportation, and accommodation arrangements
- Photograph events for social media and monthly newsletters
- Other duties as assigned
Required Experience
- Bachelor’s degree
- 3 years of experience in event coordination
- Proficiency in Microsoft Office Suite
- US citizenship with the ability to obtain and maintain a security clearance
Desired Qualifications
- Bachelor's degree in Event Management, Marketing, Communications, or related field
- Proven experience managing tradeshow logistics and execution, preferably in a corporate or defense industry setting
- Excellent communication and interpersonal abilities
- Highly organized with exceptional attention to detail
- Ability to work under pressure, meet tight deadlines, and handle multiple tasks simultaneously
- Strong organizational and project management skills
- Willingness to travel to event locations (approximately 25% travel)
EOE/Minorities/Females/Vet/Disabled
