Administrative Assistant

POSITION SUMMARY:

With limited supervision, responsible for administrative duties of moderate scope and complexity which requires independent judgement and familiarity with applicable procedures.

RESPONSIBILITIES:

Following established procedures, perform a variety of administrative responsibilities. May be required to perform some or all of the following:

• Provides senior level site administrative support.
• Organizes, scans and files important records with careful attention to detail
• Enters relevant information from these records into databases
• Tracks office and kitchen supplies. Reorders as needed.
• Follows all relevant safety and communication protocols
• Uses Microsoft Office products including Word and Excel routinely to track progress and communicate.
• Provides support for visitors to the site, such as booking conference rooms & ordering lunches
• Keeps lobby area in order. May assist visitors with signing in
• Assists with tracking items stored off-site
• Annually, boxes up prior year records

Job Requirements:

• Ability to work effectively with others and be a participative team player.
• Seven years related office experience or demonstrated ability to perform described responsibilities.
• Familiarity with Microsoft Office products
• Experience using a spreadsheet
• Education certificate in applicable functional area preferred.
• Thorough knowledge of office equipment, administrative procedures and/or terminology in functional area.
• Ability to accurately type 55 wpm, where applicable. Personal computer skills required.
• Must demonstrate effective verbal, written and interpersonal communication skills.