Payroll Specialist

The Payroll Specialist will be responsible for maintaining payroll systems and processing paychecks according to the payroll schedule and in the correct amount. This includes consolidating timesheet information, entering data into payroll databases, calculating paycheck amounts and distributing funds to employee accounts.

Essential Duties and Responsibilities

• Verify timesheets for accuracy.
• Calculate wages, adjusting pay for raises, overtime, bonuses, and commissions.
• Confirm employee payroll records, including details on hours worked, pay rates, tax withholdings, and benefit deductions.
• Maintain compliance with federal, state and local payroll laws and regulations.
• Processing paper checks for distribution.
• Acquiring all necessary signatures to distribute payroll.
• Prepare and submit payroll tax filings and reports, such as quarterly tax returns, W-2s, and other required documents.
• Validate that all HR actions forms are accurately completed for payroll.
• Respond to inquiries about payroll, resolving any issues or discrepancies promptly.
• Identify and recommend process improvements to enhance payroll accuracy and efficiency.
• Perform payroll reconciliations, including balancing payroll data, preparing general documentation and spreadsheets.
• Ensure timely remittance to the appropriate agencies and maintain accurate records of all garnishments.
• Report on Quarter End materials.
• Managing the GL uploads from payroll.

Other Expectations/Skills

• A collaborative approach to assisting clients and staff.
• Self-motivated with the ability to solve problems.
• Reliable and extremely trustworthy.
• Stay up to date on changes in payroll laws and implement necessary adjustments
• Ability to maintain confidential and meticulous records.
• Excellent verbal and written communication skills.
• Conduct regular audits of payroll records to ensure accuracy.
• Proficient in Microsoft Office Suite or related software.
• Exceptional organizational skills and attention to detail.
• Collaborate with HR, finance, and other departments to address payroll-related items.
• Adaptability and willingness to remain flexible when changes occur.
• Exhibit ENCORE values

Key Attributes

ENCORE Values

Encourage others’ success

New ideas; anticipate problems

Create financial value for our clients

Ownership towards a solution

Reach Life Balance

Embody a positive approach

• 3-5 years of experience with HR/payroll software and processing payroll. Paylocity software preferred.
• Experience with or knowledge of accounting principles, including the recording and measurement of business or financial transactions in any field of practice.
• Knowledge of or experience with financial taxes, such as filing, preparation, and compliance
• Experience or skill in accounts payable.

Physical Demands and Work Environment: The physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

• Ability to lift/carry up to 25 pounds.
• Ability to sit/stand for long periods of time.
• Good manual dexterity with the ability to perform repetitive hand/wrist motions.
• Requires mastery of complex language, comprehension, reasoning, and analytical skills typically found in mid to high-level work.
• Typical office environment
• Moderate noise levels

Disclaimer: This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

The company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.