Payroll Specialist

Description

Who WE are:

RailPros is the premier provider of engineering and diversified safety services to America’s rail and transit industry.  Driven by a passion for our people, clients, and communities, we are committed to solving our customers’ challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people-first organization, we prioritize the well-being and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives. 

Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies.  We do more than just provide services – we are constantly innovating and staying abreast of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued, and your growth is encouraged. Apply now and become a part of our exciting journey! 

Job Summary:

Join our team as a Payroll Specialist and play a crucial role in processing multi-state full cycle payroll for 500 weekly employees and 400 biweekly employees. You'll handle Certified Payroll Reports across various platforms (federal form, DIR, LCPtracker, etc.) and manage all payroll-related issues.

Essential Duties and Responsibilities:

• Collaborate with leadership across multiple locations to deliver outstanding customer service throughout the payroll process.
• Coordinate with database administrators, human resources, and other departments to ensure smooth maintenance of employee data.
• Address and resolve all payroll-related issues promptly, escalating as necessary.
• Review, monitor, and calculate wages, tax deductions, overtime, and other payroll elements according to state and federal laws.
• Ensure accurate coding on all earnings and deductions by labor allocations for accounting.
• Process and monitor garnishment orders.
• Maintain and document all transactions related to payroll processing.
• Integrate and process data from other databases into the HRIS.
• Accurately enter and document changes for timely payroll processing.
• Ensure compliance with employee/employer/unemployment taxes in all necessary states.
• Balance payroll data against other databases and reports.
• Conduct payroll compliance checks to ensure accuracy per Federal and State regulations.
• Complete Certified Payroll Reports for assigned Prevailing Wage Jobs.
• Continuously upgrade your knowledge and skills related to systems, processes, and requirements.
• Stay current with Federal and State tax changes.
• Ensure all payroll transactions adhere to both external and internal policies.
• Prepare and manage reports on a weekly, bi-weekly, monthly, quarterly, and annual basis, including ad hoc reports.
• Assist with special projects and other duties as needed.

Qualifications

Knowledge, Skills, & Abilities:

• Logical problem-solving and resource organization.
• Decision-making aligned with business objectives.
• Effective partnership and result-oriented collaboration.
• Meeting internal and external customer expectations.
• Proficiency with electronic communications and standard office applications (i.e., Microsoft Office Suite).
• Working knowledge of MS Office software: Excel, Access, PowerPoint, Word.

Required Education and Experience:

• Associate’s degree with 2 years of experience using a full-service payroll processing system (e.g., Paycom) or equivalent.
• Experience with multi-state payroll processing.
• High level of integrity and attention to accuracy.
• Strong interpersonal and communication skills.
• Ability to work independently and within a team.
• Strong organizational planning and time management skills.
• Ability to protect confidential information and perform in a fast-paced environment.
• Customer service-focused with strong analytical skills.

Preferred Education and Experience:

• Experience with Adobe Acrobat.
• Previous use of human resources information systems.
• College coursework in human resources.
• Prior experience as an HR assistant or executive assistant.
• Advanced MS Excel skills, including VLookup and pivot tables.
• Experience with Prevailing Wage and Certified Payroll Reporting.

Additional Qualifications:

• Certified Payroll Professional Certification.

Why Work at RailPros?

• Dynamic Team Environment: Collaborate with a supportive and talented team.
• Career Growth: Opportunities for professional development and skill enhancement.
• Innovative Culture: Work in a forward-thinking company that values your ideas and contributions.
• Competitive Benefits: Enjoy comprehensive benefits and a positive work-life balance.

 Benefits & Perks:

• Comprehensive Health Insurance: Includes medical, dental, and vision coverage.
• Additional Coverage Plans: Accident plan, critical illness plan, and hospital indemnity with employee-to-family coverage.
• Life & Disability Insurance: Employer-paid coverage with additional voluntary options available.
• Retirement Savings: 401(k) plan with employer match.
• Paid Time Off (PTO): Generous vacation and sick leave.
• Wellness Programs: Access to various wellness initiatives and resources.
• Discount Programs: Exclusive discounts on products and services.
• Company Merchandise Allowance: Company-funded allowance for our online store.
• Health Savings Accounts (HSA): With employer match.
• Health Reimbursement Arrangement (HRA): Employer-funded.
• Flexible Spending Accounts (FSA): For dependent care expenses.
• Employee Assistance Programs (EAP): Support for personal and professional challenges.
• Professional Development: Opportunities for training and career growth.
• Work-Life Balance: Initiatives designed to support a balanced and fulfilling work life.

Join RailPros for a fulfilling career in a thriving and stable industry. Our core values drive us to excel as a team, prioritize customer satisfaction, and adapt to industry changes swiftly. Be part of a passionate and dedicated team that values continuous improvement, trust, and problem-solving. Apply now for an opportunity to contribute to our success.

Equal Employment Opportunity (EEO):

RailPros provides equal employment opportunities to all qualified candidates, regardless of race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities unless such accommodations would impose undue hardship on our business operations. If you are considering applying for a job and require a reasonable accommodation in accordance with the ADA, please reach out to us at peopleoperations@railpros.com. We value diversity and strive to create an inclusive environment for all employees.

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