A/P Clerk / Accounts Payable Clerk

Job Summary
We are seeking a detail-oriented, organized and proactive Accounts Payable Clerk to join our finance team temporarily to help with accounting backlog. The ideal candidate will be responsible for managing and processing accounts payable transactions, ensuring accuracy and compliance with company policies and GAAP standards. This role requires a strong understanding of accounting principles, attention to detail, and the ability to work collaboratively within a team environment.

Duties

• Match invoices to delivery receipts and purchase order.
• Coding of invoices for payment with regards to general ledger account number and vendor numbers
• Checking invoice compliance, price, quality, location, account coding and appropriate authorization.
• Organize invoices to be authorized for payment.
• Process vendor invoices and ensure timely payments while maintaining accurate records.
• Creation of vendor payments by checks.
• Filing of processed invoices and associated documents.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Compilation of remittance – matching of invoices for approval of payments.
• Credit Card claim processing including review of general ledger account coding and expenditure for verification.
• Processing of personal expense claim forms including review of general ledger coding and expenditure for verification.
• Assist in month-end closing activities related to accounts payable.
• Maintain organized documentation for all accounts payable transactions.
• Attend to general inquires and/or liaise with internal and external parties on all matters relating to payment of invoices – answering all inquiries in a timely and professional manner.
• Complete new vendor paperwork, set up in SAGE100 and collect W-9 forms.
• Adhere to governmental accounting standards where applicable.
• Other duties as directed by the Controller.

Skills / Requirements

• Proficient in data entry with high attention to detail.
• Familiarity with accounting software. Sage 100 knowledge is preferred.
• Previous experience in a large organization, preferably in a manufacturing or long-term contracting industry.
• Understanding of GAAP principles and corporate accounting practices.
• Ability to manage multiple tasks simultaneously.
• Ability to organize and prioritize tasks, be proactive and professional in manner with a high degree of initiative, demonstrate interpersonal skills, and perform/contribute within a team environment
• Excellent written and oral communication skills for effective collaboration with team members and vendors.
• Proven ability to work unsupervised, be a hands on team player, able to foster and maintain good working relationships, and display problem solving abilities, integrity, flexibility, and resourcefulness.
• Intermediate to advanced experience with Microsoft Office (especially Excel, Word and Outlook)

Job Types: Full-time, Temporary

Pay: $20.00 - $22.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Day shift

Work Location: In person

Salary : $20 - $22