Executive Assistant

At a glance:

This is a full-time, mid-level, flexible-first position on our Business Operations Team responsible for supporting C-suite executives by utilizing exceptional organizational skills within all administrative functions.

This position requires proactive problem-solving skills, strong documentation and presentation skills, an ability to gracefully interact with a variety of people and departments, and pivot priorities quickly. This role is a key member of the Administration Team and reports to the Associate Director, Building & Business Services in Portland, OR. The Executive Assistant position also includes supporting periodic after-hours events on or near campus.

What does an Executive Assistant do at Rain the Growth Agency?

Provide executive support for C-suite level executives, as well as other members of the executive and administration team when needed.

• Manage schedules, juggle meetings, book reservations
• Oversee and book business & personal travel as necessary
• Act as liaison to other senior executives and managers down chain of command
• Confidently communicate with agency’s Board of Directors and schedule board meetings
• Assist with preparing PPT decks, Excel spreadsheets, reports, and general written communication
• Help coordinate and work with IT and other internal teams to comfortably execute company-wide meetings virtually, and across the U.S.
• Ability to represent C-suite executives in written or verbal communication with vendors, local community leaders, and private relationships as needed
• Reconcile and manage expense reports
• Submit and manage PTO approvals for executive’s direct reports and accurately maintain time records
• Support oversight and assistance of time tracking for executive’s direct reports
• Project manage/follow-up with employees and vendors as needed to support executives
• Help plan and execute company events, lunches, client meetings, or provide support as needed

Administration Team Member and Mentor

• Participate in agency events as needed – either as an event lead or as a support member, helping to set up and take down events, including periodic after-hour needs
• Back-up team members when they are out on PTO
• Look for ways to improve processes and support the team
• Be a role model of professionalism, showing a sense of urgency and displaying grace under fire
• When in-office, contribute to the client/employee experience at all times by ensuring the building is clean, items are stocked as needed, rooms are meeting-ready, and any requests are routed to the appropriate person

What do we look for in an Executive Assistant at our agency?

• Bachelor’s degree in business administration or equivalent combination of education and experience
• 5-7 years of experience as an Executive Assistant
• Must have exceptional technical skills in all Microsoft Office programs (PowerPoint, Excel, Outlook, Word), Zoom, etc.
• Must hold information in the strictest of confidence, no exceptions
• Must be able to balance multiple and shifting priorities in a fast-paced environment.
• Understand travel and how to book it efficiently
• Availability 8:30am-5:30pm PST Monday-Friday, with some early mornings and/or later evenings, depending on Executive’s needs and events schedules
• Enthusiasm for working in-office regularly
• Minimal travel required
• Expert organizational skills and multi-tasking
• Impeccable judgement to effectively prioritize work
• Strong written and verbal skills
• Relationship building
• Valid driver’s license or quick access to reliable transportation for running errands, transporting supplies, and getting to off-site locations
• Appreciation of our Core Values

Why work at Rain the Growth Agency?

• We are a national leader in DTC marketing and a fully integrated creative and media agency. With a 25 -year history and around 250 employees, we are established enough to have all the bells and whistles, but small enough for an entrepreneurial and welcoming culture where everyone is heard
• Our Flexible First environment empowers us to work from where we’d like but still connect with one another virtually and in-person when possible
• We proudly invest in our employees, technology, and tools, ensuring the best possible work experience. As such, we offer a rich benefits package including the following:

• Medical, Dental, and Vision insurance
• Quarterly profit-sharing program
• 401(K) plan with employer match (and immediate eligibility)
• 4-6 weeks PTO
• 12 paid holidays
• 12-18 weeks fully paid Family and Medical Leave
• Monthly Work-From-Home allowance
• Additional benefits details can be found here

• Transparency is valued. We actively ensure employees know how we are doing and where we are going. We encourage open communication, share our successes, and hold each other accountable.
• We are passionate about our clients and deliver simultaneously on their brand and sales objectives, an approach we call Transactional Brand Building. To learn more about our work and proprietary philosophy, please check us out here.