What are the responsibilities and job description for the Facilities and Administrative Manager position at Rainier Recruiting?
Why should you be interested?
An exciting people management position has opened due to growth. Rainier Recruiting has partnered with a global property management firm. This team is looking for an energetic Facilities and Administrative Manager to join and collaborate with our team at the San Francisco office. This role is vital in maintaining our goal of offering a top-tier workplace by delivering outstanding customer service to our employees and customers.
Compensation : $100,000 to $125,000 salary (negotiable)
Location : Financial District, San Francisco, CA. This positions is onsite 5 days a week with no opportunity for remote or hybrid work. Candidates must be willing to travel out of state to company headquarters once a month.
Position Summary
The Facilities Manager is responsible for overseeing facility operations and administrative functions across multiple office locations. Duties and responsibilities may be adjusted as needed based on business and operational priorities.
Primary Responsibilities
- Supervise facility team members at assigned locations, managing workflow, scheduling, and performance.
- Communicate effectively with staff to set clear expectations.
- Address internal inquiries and concerns promptly, escalating matters as necessary.
- Ensure team members conduct regular inspections to maintain clean and fully operational office spaces, providing coverage when needed.
- Track and manage facility-related issues, coordinating resolutions for maintenance, administrative tasks, and janitorial services.
- Stay informed on workplace procedures, policies, and operational guidelines for each office.
- Assist in managing front desk operations, budgeting, and event coordination.
- Act as a liaison between internal departments and property management or shared office providers.
- Work closely with relocation teams to coordinate :
- Logistics for office setup, moves, and workspace transitions.
- Internal office moves and employee relocations.
- Coordination with furniture vendors and subcontractors for project execution across multiple sites.
- Maintain and update operational dashboards for office locations.
- Travel as required to :
- Oversee office moves, new site setups, and provide on-call support.
- Conduct staff training and onboarding.
- Perform site visits as necessary.
- Manage financial aspects of facility projects and coordinate with relevant internal teams.
- Oversee third-party vendor service contracts, ensuring smooth contractor access and operations.
- Arrange and supervise after-hours contractor access, including weekend work when required.
- Provide 24 / 7 on-call support for facility-related inquiries.
- Perform additional duties as assigned.
Qualifications
Who is Rainier Recruiting?
Rainier Recruiting is a boutique, award winning national staffing agency and executive search firm. Using an approach that “treats every candidate like an executive search”, we offer positions in contract-to-hire, Full-Time, and executive search. Named the #1 Best Workplace in Washington State in 2022, recognized as a ClearlyRated Best of Staffing firm, and identified as a top recruitment firm by multiple business journals, Rainier Recruiting is fast becoming a respected company. We are no longer the “best recruiters you have never heard of”. Rainier Recruiting is also proud to share our clients have a 93% repeat business rate. Rainier Recruiting is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of every organization that we partner with.
Salary : $100,000 - $125,000
