What are the responsibilities and job description for the Program Assistant position at Rainier Scholars?
ORGANIZATION
Rainier Scholars is a comprehensive academic enrichment program that supports students of color over a 12-year journey – from 5th grade to college graduation. We seek to serve those who are most under-represented on college campuses and have the greatest number of barriers to achieving a college education: 85% qualify as low-income, 90% would be the first in their family to earn a college degree. Our program offers rigorous academics, leadership development and personalized support for scholars, providing access to educational pathways and myriad opportunities previously unimagined.
With a budget size of $10 million, a staff team of 50 full-time employees and 675 scholars and families whom we currently serve in Seattle and Tacoma, Rainier Scholars has established a positive brand for our unwavering commitment to education, proven success rate, and sustainable impact. We grow new generations of diverse college graduates, career professionals, and community leaders.
POSITION SUMMARY
Rainier Scholars’ 14-month Academic Enrichment Phase (AEP) prepares scholars to be successful on college-prep pathways in middle school and beyond. Students complete approximately 1,000 hours of academic enrichment over the course of two summers and one school year. In addition, they pursue placement in advanced learning public school programs as well as independent and parochial schools.
The Program Assistant serves as an integral member of the Academic Enrichment Phase team. Specifically, this individual ensures the daily operations of AEP and middle school placement programming run smoothly. The tasks listed below are intended as a general framework of the responsibilities of this position. Flexibility and continued quality improvement are necessary in our organization; thus, Rainier Scholars requires that individuals not perceive any job description as fixed. This position reports to the Associate Academic Director.
KEY DUTIES & RESPONSIBILITIES
Program Coordination & Administration
- Manage internal and external program calendars
- Manage reservation of spaces through the Seattle Public School system
Family & Student Engagement
- Communicate with families via phone and email about important program details
- Support the planning and coordination of events for students and students and their families, such as orientations, placement meetings, parent-teacher conferences, and celebrations
Logistics & Operations
- Order and maintain student and classroom supplies
- Coordinate transportation for summer programming and field trips
- Supervise lunch and recess during in-person programming to ensure a safe and inclusive environment
- Supervise Homework Center during the school year, providing structure and support to participating students
- Complete other duties as assigned
The successful candidate will be able to:
- Manage multiple tasks and responsibilities simultaneously, while meeting relevant deadlines
- Demonstrate close attention to detail
- Anticipate the needs of AEP students, families, and staff members
- Demonstrate a professional presence, strong interpersonal skills, and excellent written and verbal communication skills
QUALIFICATIONS
REQUIRED:
- Bachelor’s degree or experience in a related position
- 1-3 years of professional working experience
- This position requires a vehicle, a valid driver’s license, and active insurance coverage. Federal mileage reimbursement for work travel is provided.
- Experience working with students and families of color
- Service mentality to families, ability to demonstrate discretion and good judgment handling confidential information
- Functional knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Adobe), Google Docs, SharePoint and familiarity/ease with databases (Salesforce) and familiarity with analyzing data.
DESIRED:
- Bilingual proficiency in Spanish
COMPENSATION, BENEFITS & WORKING ENVIRONMENT
Compensation for this role is $30.77-33.17/hr (equivalent to $64,000 –69,000 annually), commensurate with experience and qualifications. This is a full-time, non-exempt position. Rainier Scholars offers employer-paid medical and dental benefits, employer-paid life and AD&D insurance, 403(b) retirement plan with employer match, generous vacation, all-staff holiday closure, personal days, sick leave, and holiday pay.
Rainier Scholars is a workplace committed to wellness and sustainability. This is a hybrid role based out of our Seattle office. During the school year, this position will be hybrid, with a combination of weekly remote and in-person commitments in our Seattle office. From mid-June to mid-August, this position will be completely in-person Monday-Friday at our summer program site on The Bush School campus. This role will regularly require work in the evenings and weekends which could include, but is not limited to, attendance at meetings or events outside of regular office hours. This affords a flexible schedule and remote work options with the understanding that those hours will be shifted during the week to accommodate a 40-hour work week.
Our work is rooted in ensuring people from marginalized communities have the opportunity to thrive in education and careers that they are passionate about. Rainier Scholars is an equal opportunity employer committed to promoting an equitable and inclusive environment for our scholars, families, and staff. We welcome applications from people of all backgrounds, and strongly encourage people of color, first-generation college, and people from working-class backgrounds to apply.
Salary : $64,000 - $69,000