What are the responsibilities and job description for the Secretary position at Rainmaker Irrigation & Landscaping, LLC?
Job Summary
We are seeking a dedicated and organized Secretary to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. You will assist colleagues and executives through a variety of tasks related to organization and communication. The successful candidate should possess excellent clerical skills, strong customer service abilities, and a keen attention to detail.
Duties
- Answer and direct phone calls using multi-line phone systems.
- Manage and maintain filing systems, both electronic and paper-based.
- Perform data entry tasks with accuracy and efficiency.
- Schedule appointments and manage calendars for team members.
- Prepare and proofread documents, reports, and correspondence.
- Assist in organizing meetings, including preparing agendas and taking minutes.
- Provide exceptional customer service by greeting visitors and addressing inquiries.
- Maintain office supplies inventory by checking stock and placing orders as needed.
- Support other administrative staff in various tasks as required.
Skills
- Strong clerical skills with a focus on organization and attention to detail.
- Excellent customer service skills to effectively communicate with clients and team members.
- Proficient in data entry with high accuracy rates.
- Familiarity with phone systems for effective communication management.
- Proficiency with QuickBooks is a plus
- Strong proofreading skills to ensure all documents are error-free.
- Computer literacy with proficiency in office software is necessary (e.g., Microsoft Office Suite).
- Ability to manage multiple tasks efficiently while maintaining a high level of professionalism.
If you are an organized individual with strong administrative skills looking to contribute to a dynamic team environment, we encourage you to apply for this exciting opportunity.
Job Type: Full-time
Pay: $18.00 - $23.00 per hour
Expected hours: 40 per week
Benefits:
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $18 - $23