Vice President of Facilities & Purchasing

Our Company

At Raiz FCU, we share a passion for knowledge and a pursuit of growth. Grounded in our El Paso heritage (previously Teachers Federal Credit Union) since 1936, we are growing to help our community move into the future. We are inspired people, invested in you. At Raiz, we guide our members to focus on what could be and help them get there. This new path inspires us to look ahead and lead the way with passion. We can’t wait for you to join us.

Job Overview

This position reports to the Executive Vice President of Administration. The Vice President of Facilities and Purchasing is accountable for the buildings, grounds, equipment, furniture, fixtures, energy management, safety, repairs, purchasing programs, code compliance, facility budgets, and vendor due diligence programs for the credit union. This includes new construction, renovations, and maintenance planning/projects/scheduling. Assumes responsibility for maintaining professional business relations with trade professionals, government contacts, vendors, and suppliers. The Vice President of Facilities and Purchasing is the organizational Security Officer that coordinates building access, personnel security training, and physical security. The person in this role will be an empowering mentor that will be:

• A trusted expert
• A natural communicator
• A champion for our members and the community
• A guide through the moments that matter the most to our members

Position Details:

Exempt

Monday-Friday, most Saturdays

Salary Pay:

Pay is commensurate with experience.

Skills and Experience

• Bachelor’s Degree in facilities management, engineering, business management or related field, or willingness to obtain such a degree within a prescribed period as a condition of employment.
• Minimum of eight years of cumulative experience in general administration, maintenance, purchasing, and long-range planning.
• 5 years successful supervisory experience in a multi-department operations function.
• Knowledge of relevant local, state and federal safety regulations
• Understanding core building systems, such as plumbing, and electrical.
• Advanced knowledge of preventative maintenance procedures.
• Ability to plan and manage within budget and time constraints
• Organization, time management, prioritizing, and the ability to handle a complex, varied workload.
• Ability to lead and manage teams and projects with attention to detail
• Solid interpersonal and communication skills.

Role Description and Essential Duties

• Leadership: Leads and coordinates the team on any new constructions and land development projects. Takes the lead role in analyzing options and making branch, land, or facility. Stays abreast of developments in personnel management and related legal requirements. Assumes responsibility for establishing and maintaining effective communication and coordination with Credit Union employees, area personnel, and management. Represents the Credit Union at trade meetings and seminars as assigned. Ensures that the Credit Union’s professional reputation is maintained. Ensures that questions and concerns are promptly and courteously resolved

• Management: Establishes and maintains safety, facility management, maintenance, and other facility related procedures to ensure a written process exists for this role. Handles any facility repairs, equipment replacements, and maintenance agreements as part of the role. Ensures facilities maintenance work follows safety standards, conforms to specifications, and that work orders are tracked and completed within the budgeted guidelines. Acts as the key point of contact for third -party vendors regarding facilities. Handles purchase orders for all facility related items. Walks properties routinely and/or talks to onsite managers to verify work has been completed to quality standards. Identifies remodeling needs at existing facilities to remediate them in order of priority and within cost constraints. Submits annual budget to the CFO and Executive Vice President of Administration reflecting estimated replacements, remodels, new construction, or capital projects. Owns and manages the credit union Purchasing Policy and the organizational compliance. Submit policy annually to Board of Directors for approval. Ensures NCUA and audit compliance annually as reflected in zero finding audits and exams. Communicates with team regarding U.S. flag replacement, flag schedules (half-mast recognition days), upcoming repairs, upcoming remodels, upcoming projects, safety issues, costs, etc. Ensures all credit union owned vehicles are maintained, safe, clean, inspected, and insured at all times. Directs the safe driver program to ensure team members that drive for company vehicles understand safe driving protocol. Keeps management informed of area activities and of any significant concerns. Completes required reports accurately and promptly. Attends meetings as required.

• Strategic Planning: Assists in the strategic direction for facilities and maintenance team in alignment with credit union goals. Participates as a division leader in the annual strategic planning process to reinforce the board's vision. Establishes overall direction and strategic initiatives for the given major function or line of business. Recommendations in alignment with long term facility plan and makes recommendations to the CEO and Executive Vice Presidents. Sets performance targets and prepare plans, and budgets, and tactics optimize activities.

• Financial Performance: Monitor financial performance to assigned budgets, ensuring annual approved amounts are not exceeded. Ensures that Facilities & Purchasing activities are conducted in accordance with established policy guidelines and standards. Develops and maintains operating budgets for sites, meeting targets; and, provide written variance analysis and forecasts. Ensures that activities are in accordance with evolving regulations, legal requirements, and industry trends. Accountable to recommend changes in order to improve and optimize service, and improve the safety and soundness of the credit union. Ensures credit union property taxes are accurately assessed annually. Works with third parties as needed to defend or modify property values accurately to ensure property taxes are not overstated. Maintains documentation of these efforts annually. Support developing and executing facilities related cost savings measures to reduce spending in accordance with approved budget.

• Security and Safety: Oversees the organizational Security Officer activities. Coordinates the limitation of all building and branch access to only the specific parties needing to access every specific area. Manages the delivery of all security camera systems and recordings to maintain physical security. Oversees any escalation of employee, members, or public security incidents or potential incidents promptly and professionally. Coordinates with the local law enforcement, FBI, and other agencies for communication, training, and incident response. Ensures annual Robbery and Active Shooter Training is conducted for all employees.

• Risk Mitigation: Assess and mitigate risk by establishing and maintaining proper internal and quality controls across all functions. Stay informed of laws and regulations that may impact the safety, soundness and organizational vision. Completes required reports and related documents promptly and accurately, and in compliance with Credit Union guidelines and policies. Accountable for the Third Party (Vendor) Due Diligence. Ensures credit union insurance is sufficient for facility related hazards to personnel and property. Coordinate annually in the insurance renewal process. Understand and represent the needs for insurance for personnel and property.

• Compliance: Complies with all Bank Secrecy Act (BSA) rules and regulations, in addition to Customer Identification Program (CIP). Attends required annual BSA training and required compliance training.