Executive Assistant to the CEO

We’re growing and we want to talk to you! The Raleigh House is seeking a highly motivated and detail-oriented individual to join our team as an Executive Assistant to the CEO. This role plays a crucial role in managing the CEO’s time, strategic initiatives, managing strategic projects, and ensuring smooth communication between various departments and stakeholders. Here’s a breakdown of the core responsibilities and expectations for the role:

Key Responsibilities:

• Strategic Support:
• Provide high-level support in the CEO’s day-to-day activities, including managing and prioritizing email queue, managing their calendar, scheduling meetings, and prioritizing tasks.
• Act as a strategic support to the CEO, helping to implement key organizational initiatives, long-term goals, and projects. This includes the Raleigh House and other CEO-owned real estate entities.
• Communication Liaison:
• Serve as the primary point of contact between the CEO and internal/external stakeholders, ensuring clear, concise, and timely communication.
• Draft and prepare communications such as emails, reports, speeches, and presentations.
• Maintain effective relationships with staff, clients, and external partners.
• Operational Efficiency:
• Help support operational functions, such as human resources, budgets, and office logistics, especially if the CEO is involved in multiple locations or departments.
• Assist in ensuring that the CEO’s team operates efficiently, helping to resolve any operational bottlenecks.
• Project Management:
• Manage or assist in key projects and initiatives for the Raleigh House and other CEO-owned real estate entities, particularly those tied to improving facilities, special events or initiatives, and strategic projects geared toward company growth.
• Coordinate external vendors and teams to ensure that project timelines and goals are met.
• Confidentiality and Trust:
• Handle sensitive and confidential information with discretion, especially regarding legal entities, patient information, organizational challenges, and executive matters.
• Be the CEO’s trusted advisor and confidant, providing input on key business decisions when needed.
• Estate Management:
• Managing estate documentation and records, overseeing legal coordination by liaising with attorneys and advisors on CEO’s behalf.
• Stakeholder Engagement:
• Coordinate meetings, preparing materials, and helping ensure that the CEO is well-prepared for discussions with key stakeholders, vendors, law firms, and other partners.
• Maintain positive relationships with stakeholders in the behavioral health industry, including other healthcare providers, insurance companies, government agencies, and community organizations.
• Crisis Management:
• Help manage urgent issues, whether related to operational failures, legal concerns, or crises that arise.
• Act swiftly to ensure that the CEO’s focus remains on critical issues and that their directives are followed through.
• Personal Assistance:
• Occasionally assist with personal matters related to the CEO’s work-life balance, such as travel arrangements, family matters, or personal events, while maintaining boundaries.
• Managing direct reports expense report approvals.
• Assist with public relations as needed.

Skills and Qualifications:

• Experience: 5 years experience as an executive assistant, chief of staff, or in a similar role.
• Education: Associate’s or Bachelor’s degree highly preferred
• Communication: Strong verbal and written communication skills to interact with a variety of stakeholders, including board members, employees, and external partners.
• Positive Energy: Must bring a positive attitude and can-do spirit to work every day.
• Decisiveness: Able to navigate through complex decisions or ssues and advise the CEO appropriately or make a decision on his behalf.
• Organizational Ability: Must be highly organized, able to juggle competing priorities, and have strong project management skills.
• Interpersonal Skills: Able to handle delicate situations with diplomacy and maintain a professional demeanor under pressure.
• Problem Solving: Ability to anticipate challenges, develop solutions, and execute them quickly and efficiently.
• Tech Savvy: Familiarity with common office software (Microsoft Office Suite, Google Workspace), project management tools (MS Projects, etc.), and scheduling tools (Calendly, Doodle, etc.).
• Real Estate experience a plus.

Ideal Characteristics:

• Discretion & Integrity: Because of the sensitive nature of the role in healthcare, the individual must be trustworthy and maintain a high level of confidentiality.
• Adaptability: Behavioral health environments can be fast-paced and unpredictable, so being able to adapt to changing needs and priorities is essential.
• Empathy & Emotional Intelligence: In a behavioral health organization, understanding and sensitivity to mental health issues, both personally and within the community, is an asset.

Salary: $80,000 depending on credentials and experience

Location Requirements: On site at our DTC Office at 4401 S. Quebec Street Denver, CO, 8 am - 3 pm, with flexible time from home after that as required to finish the day.

Benefits: Health Insurance, 401K, Dental, Vision, and Voluntary Life/AD&D plans offered. Paid time off, paid sick leave.

Job Type: Full-time

Pay: From $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• On call
• Weekends as needed

Work Location: In person

Salary : $80,000