What are the responsibilities and job description for the Administrative Assistant Engineering Consulting position at Ramboll?

Your New Role

Marketing Coordination

Preparation of proposals and presentations using Microsoft Word Adobe InDesign or PowerPoint that may include graphics and tables. (InDesign skills are beneficial but not required)
Monitor client contracting procurement and purchasing portals
Coordinate with the marketing department to maintain and update resumes project sheets and marketing material

Project Management Assistance

Assist project managers with project setup using a CRM system preparing invoices and generating financial reports

Project file management support using ProjectWise (ProjectWise experience is beneficial but not required)

Document formatting and editing reviewing for compliance with Ramboll branding standards grammar and punctuation

Assist project teams with meeting scheduling minutes and as a point of contact for external proposal efforts

Office Administration

Provide assistance receiving visitors and deliveries. This includes creating security visitor passes into the building and sometimes reserving workstations for people

Maintain upkeep and appearance of the office and all supplies

Onboarding / Offboarding employees together with HR including setting up laptops and monitors for new hires issue guest badges and coordinate visitors

Process vendor invoices for payment

Employee and / or client event planning to include space negotiation catering coordination technical support for A / V and office equipment setup and cleanup of meeting space. This may include creating agendas and slides for internal presentations

Work together with Workplace Management to manage the facilities

Coordinate travel arrangements for consultants in the travel portal if they need support

Coordinate with the safety team to maintain safety plan for office

Qualifications : About You

From the moment you join Ramboll we will support your personal and professional development so that you grow with the company. For this role we believe your starting point is :

2 4 year college degree

Minimum 5 years of administrative work experience is required. Experience in engineering consulting or marketing environment is a plus

Proficient in Microsoft Office applications (Excel Word PowerPoint Outlook Teams) and Adobe Acrobat Pro

Report and proposal formatting experience

Excellent written and oral communication skills

Professional and independent judgement surrounding internal and external client matters and communications

Ease in working with diverse personalities and cultures with flexible and active listening skills

Detail oriented

Ability to lift heavy objects (approx. 10 lbs)

Additional Information :

Ramboll in Americas

Ramboll has nearly 2000 experts working across 50 offices in the Americas applying their passion to deliver innovative solutions within Environment & Health Water Energy and Planning & Urban Design. Founded in Denmark Ramboll is a people company. We invite you to contribute to a sustainable future working in an open collaborative and empowering culture.

Equality Diversity and Inclusion

Equality diversity and inclusion are at the heart of what we do. At Ramboll we believe that diversity is a strength and that different experiences and perspectives are essential to creating truly sustainable societies. We are committed to providing an inclusive and supportive work environment where everyone is able to flourish and reach their potential. We also know how important it is to achieve the right balance of where when and how much you work. At Ramboll we offer flexibility as part of our positive and inclusive approach to work. We invite applications from candidates of all backgrounds regardless of age disability or medical condition gender identity marriage and domestic partnership pregnancy and maternity race ancestry or national origin religion or belief sex and sexual orientation military service and veteran status or any other protected characteristic. Ramboll wants to ensure opportunities are accessible to candidates with disabilities. So please let us know if there are any changes we could make to the application process to make it more comfortable for you. You can contact us at with such requests.

At Ramboll your base pay is only part of your overall total compensation package. At the time of this posting this role is likely to be compensated at an annual base salary between $57952 $83306. Actual pay may be more or less than the posted range depending on numerous factors including experience geographical location internal equity market conditions education / training and skill level and does not include bonuses overtime or other forms of compensation or benefits.

How to apply

Apply online. Attach your CV cover letter and relevant documents showcasing why you are the right fit for the role and when you are available to start. We look forward to receiving your application.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Remote Work : Employment Type :

Fulltime

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Experience : years

Vacancy : 1

Salary : $57,952 - $83,306

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Administrative Assistant Engineering Consulting

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