Chief of Staff/Executive Assistant

Description

JOB SUMMARY | CHIEF OF STAFF/EXECUTIVE ASSISTANT  

Ramo Law is a rapidly growing high profile entertainment law firm led by diverse and prolific management. The firm is seeking a talented individual who wants to contribute to a growing and successful law firm with administrative support. We are seeking a self-sufficient individual who has the initiative and desire to support a law firm that is at the center of film and television deal making. Chief of Staff/Executive Assistant will be supporting the Managing Partner in all administrative aspects in high profile entertainment transactions.  

DUTIES/RESPONSIBILITIES

• Provide administrative coverage. (calls, schedule, travel arrangements)  
• Coordinates, oversees, and leads planning and execution of special events. 
• Arrange and submit attorney CLEs and compliance. 
• Answer and route incoming calls on a multi-line telephone system, as needed. 
• Schedule calls and meetings with clients and opposing counsel and all office.  
• Provide support for marketing events, speaking engagements, etc. 
• Offers paralegal/law clerk support to include: 
• Pulling precedent files. 
• Working directly on legal closings including obtaining signatures, preparing closing files and listening in on closing calls to take notes and help with action items. 
• Draft cover letters. 
• Communicates directly with clients on scheduling items. 
• Format and/or redline documents.  
• Work with other team assistant  
• Attends all team-related meetings. 
• Creates a strategy and system to implement an efficient workday.  
• Monitors and prompts all calendared events during business day.  
• Maintains a positive attitude and is first in line to handle calls, internal requests.  
• Helps with coordination of personal activities, schedule, and calendar. 

Requirements

REQUIRED SKILLS AND ABILITIES

•  Must have worked on CEO desk or Managing Partner 
• A mix of a top-tier law firm and in-house experience preferred.
• Experience in the entertainment industry 
• Detail-oriented, with accurate input and proof-proving skills. 
• Strong PC skills, including proficiency in Microsoft Word, Microsoft Excel and Outlook. 
• Excellent written, verbal, analytical, and organizational skills with ability to interact well with all levels of personnel. 
• Self-starter with ability to prioritize high-volume work in fast-paced, dynamic environment. Must be responsive to deadlines and work well under pressure. 
• Proven ability to handle highly confidential and sensitive information. 
• Ability to guide and focus their duties interiorizing basic business processes and routines with low supervision. 
• Capability to meet the expectations set on the duties assigned. 
• Successfully shares information and ideas securing the most meaningful message is perfectly conveyed.
• Strong work ethic.  

EDUCATION AND EXPERIENCE

• 5 years of experience in a law firm or an entertainment/media company legal department.
• College degree or equivalent level of experience.

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to navigate each department at the firm’s facilities.

Equal Opportunity Employer considering qualified candidates in accordance with state and federal laws, including those with criminal histories, in a manner consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Salary : $67,500 - $95,000