Operations Coordinator

Position:

We are seeking a highly organized and versatile Operations Coordinator to support our team and ensure smooth operations in our fast-paced startup environment. This role will focus on providing operational and administrative support across various departments, enhancing overall efficiency and supporting company growth.

Core Responsibilities:

Operational Support

• Assist in outlining and implementing operational procedures to improve efficiency
• Contribute to compliance efforts by helping maintain and communicate company policies
• Coordinate cross-functional projects and initiatives as assigned by different team members
• Support basic financial processes such as expense reporting and budget tracking
• Act as the primary liaison with administrative vendors, managing contracts and ensuring service quality
• Provide first-line support for common office technology issues, coordinating with external IT support for complex problems

Office Management

• Serve as the primary point of contact for the office, managing communication channels and greeting visitors
• Oversee office logistics, including supply procurement, maintenance requests, and shipping needs
• Maintain a tidy and functional office space, including organizing common areas
• Manage digital file organization, ensuring shared drives and documents are well-structured and easily accessible
• Coordinate and execute company events and team-building activities
• Ensure meeting rooms are properly equipped and arranged

Administrative Coordination

• Provide administrative support to various team leads, including drafting communications and coordinating with external stakeholders
• Assist with the creation and formatting of presentations and reports
• Support the recruitment and onboarding processes in coordination with HR
• Coordinate travel arrangements for team members as needed
• Prepare materials for team meetings, including agendas and handouts
• Take minutes during key meetings and distribute action items to attendees

Project Management

• Manage and execute diverse independent projects as assigned
• Track project progress, identify potential issues, and propose solutions
• Prepare and distribute project updates to relevant team members
• Research and recommend new vendors as needed to support company operations

Ideal Attributes:

• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Proactive problem-solver with attention to detail
• Adaptable and resilient in a fast-paced, evolving environment
• Ability to work independently and as part of a collaborative team
• Discretion in handling confidential information
• Basic technical aptitude and willingness to learn new technologies

Preferred Qualifications:

• 2 years of experience in an operational or administrative role, preferably in a startup or fast-paced environment
• Proficiency in office productivity software and collaboration tools
• Experience with project coordination and process improvement
• Familiarity with basic financial processes and reporting
• Experience in vendor management and contract negotiation is a plus
• Knowledge of common office technologies and troubleshooting procedures
• Bachelor's degree in Business Administration, Operations Management, or a related field is a plus

Why Ramona?

• Opportunity to play a key role in a company at the forefront of scientific innovation.
• Collaborative and dynamic work environment that values initiative and creative problem-solving.
• Competitive salary and benefits package, including equity options.
• Significant potential for professional growth and skill development.
• Chance to contribute meaningfully to advancements in human health through cutting-edge technology.

Salary Range: Admin, Office Management, IC Level I-II: $42,000 - $54,000 depending on experience

Apply Now:

If you're excited about the prospect of contributing to groundbreaking scientific research while developing a diverse skill set in a dynamic environment, we want to hear from you. Visit Ramona’s career page to apply.

Ramona is proud to be an equal opportunity employer and values diversity in our workplace. We do not discriminate based on race, color, national origin, ethnicity, religion, sex, sexual orientation, gender identity, or other protected characteristics.