What are the responsibilities and job description for the Administrative Assistant position at Ramsey County, MN?

Salary : $43,108.45 - $64,662.67 Annually

Location : 90 W Plato Blvd (Saint Paul), MN

Job Type : Full Time

Job Number : 2025-00041

Department : Property Tax Revenue Elections

Division : PubSrv / Vital Records

Opening Date : 02 / 10 / 2025

Closing Date : 2 / 25 / 2025 11 : 59 PM Central

Union : Local 8 - General County

FLSA Status : nonexempt

Basic Function

The current vacancy is in the PTRES department. The eligibility list created by this vacancy may be used to hire other vacancies in the department or County.

To perform administrative support functions relating to the activities of the work unit to which assigned to include records maintenance, public contact and general office services; and to perform related duties as assigned.

To view or print a copy of the complete Ramsey County job (class) description for this position, go to : Once at this page, you can browse the alphabetical list or search for a job description.

Examples of Work Performed

Perform duties relating to forms and records maintenance such as gathering documents and information to establish, maintain and update files; searching files for information; maintaining departmental records and statistics; opening, maintaining and closing case files; and recommending new forms or revisions to existing forms. Depending on assignment, duties may involve the maintenance of or retrieval of information from electronic data files by operating computer terminals.
Perform public contact duties such as receiving and routing phone calls; responding to complaints, inquiries and service requests by phone and in person; directing clients or visitors to proper locations; assisting the public in completing forms; scheduling appointments for clients or staff; and assigning service requests to program units or staff in accordance with established guidelines.
Perform general office services to include opening, sorting and distributing mail and preparing outgoing mail; preparing and sending form letters and composing routine letters; photocopying documents; and related duties.
Perform budget maintenance or payroll duties such as preparing or verifying timesheets or payrolls; maintaining inventories of office supplies; preparing, checking or processing contracts / agreements, reimbursements, requisitions, purchase orders and accounts payable forms; preparing, checking or processing bills to patients, clients or other agencies; receiving and receipting for cash; and maintaining and balancing accounts in accordance with office bookkeeping practices.
Perform administrative functions in the unit assigned. Check, verify, process or distribute forms, records, computer print-outs, documents, and payments.
Set priorities and, may schedule staff according to established guidelines in order to meet deadlines and maintain a smooth work flow; and to otherwise ensure the efficiency of administrative operations.
Perform duties relating to the production of correspondence and other written materials, such as gathering, collating and packaging items for distribution.
May provide work direction to other administrative personnel engaged in similar duties.

The work assigned to a position in this classification may not include all possible tasks in this work and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position's management approved work schedule is required.)

ESSENTIAL FUNCTIONS : 1, 2, 3, 5, 6, 7, 8.

Minimum Qualifications

Education : High school graduation or equivalent.

Experience : Two years of related experience.

Substitution : Equivalent combination of education and related work experience.

Exam / Screening Process Information

The examination process will consist of the following section with each section weighted as indicated :

Training and Experience Rating = 100%

The examination for Administrative Assistant will consist of a training and experience rating, comprised of the questions in the attached supplemental questionnaire. Not all applicants who meet the minimum qualifications will pass the training and experience rating. The rating on this supplemental questionnaire will depend on your answers to the questions - do not mark "see resume" or "see work history" as a response. Please answer all your questions clearly and completely. Failure to respond could affect your score and final rank on this examination.

Eligible List : The names of all applicants who filed a properly completed application and passed the examination / screening process shall be placed on the eligible list for an employment opportunity as an Administrative Assistant. This list will be certified to the appointing authority which may use this list to conduct interviews to fill a vacancy. Candidates will remain on the list for one month or until hired, whichever occurs first. A notice will be sent to applicants at the time the eligible list is posted, informing them that the list has been posted and their rank on the list.

Veteran's Preference : This is a classified position requiring an open, competitive selection process. Veteran's Preference points will be applied after a candidate passes the examination process. Applicants who are eligible for veteran's preference should update their veteran's DD214, and other supporting documents, and submit them as an attachment at the time of application.

Criminal Background Checks : All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.

E-Verify Participation : Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and / or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.

Equal Opportunity Employer : Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin. Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of our workforce.

Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of its workforce. The county strives being equitable, inclusive, transparent, respectful, and impactful in how we serve and engage with residents, as well as Ramsey County employees. Advancing racial equity ensures all people who need access to opportunities and services we provide, will receive them. Racial equity is achieved when race can no longer be used to predict life outcomes, and outcomes for all are improved.

To print a paper application for this posting click You will need to print this posting and answer the supplemental questions associated with this exam and submit them with your completed paper application.

For further information regarding this posting, please contact

Ramsey County provides a wide range of employee benefits to support health, well-being, and work / life balance. Benefits eligibility can vary depending on union status / contract language. A summary of benefits is provided below. Detailed information is available for review at

Medical, dental and vision insurance

The County contributes a bargained percentage to the medical and dental monthly premium

Employees choose from four enrollment tiers : Single, Employee legally married spouse, Employee Child(ren), Family

Blue Cross Blue Shield Medical insurance - three plan options including a High Deductible Plan with a Health Saving Account offered. Earn up to $20 / month in electronic gift cards for each enrolled employee or spouse for wellness activity

MetLife Dental Insurance - two plan options offered

VSP Vision Insurance - Advantage Plan offered

Pre-tax Benefit Program

Pre-tax medical, dental, vision monthly premium deduction option

Dependent and Health Care Flexible Spending Accounts

County monthly contribution to a Health Savings Account for employees who elect the High Deductible medical plan

Paid time off

Vacation hours, accrued based on years of service, ranging from 12 to 25 days per year (pro-rated for part-time employees)

11 scheduled holidays and two floating holidays

Up to eight weeks of 100% paid parental leave, plus additional use of sick time as noted below

Sick hours accrued at a rate of three weeks per year, which can be used for medical and dental care; injury or illness for you, your spouse or children; the birth or adoption of a child (up to 80 hours) or the death of a family member (up to 40 hours)

Wellness incentive allows conversion of unused sick time to vacation or pay

Retirement benefits

Pension - The county contributes at least 7.5% of your salary to your pension, depending on bargaining unit. Unlike other retirement investments, pension payments are a lifetime benefit once you start collecting payments

New employees become vested after three years. For the Police and Fire union, employees are vested after 10 years

Deferred compensation - 457(b) account with employer match

Health Care Savings Plan - all benefits-eligible employees contribute 1% of gross regular salary to a Health Care Savings Plan account for eligible health care expenses after retirement. Interest accrues tax free. County provides a scheduled contribution after five years of participation

Transit and parking

Fully funded Metropass.

Transportation / parking expenses reimbursement account

Employee well-being

Employee assistance program, including telephone counseling, financial counseling, rideshare benefits, etc.

Wellness programming

Flexible work policy with hybrid work options for eligible positions

Life Insurance and Disability leave

County provided Basic Life coverage - 1x annual salary, minimum $10,000 up to a maximum of $50,000. Optional supplemental coverage available

Long-term Disability - County provided coverage replaces 40% of the employee's lost income after six months of disability, subject to a $5,000 monthly maximum. Option to purchase an additional 20% income replacement up to $7,500 monthly maximum

Short-term Disability - option to purchase 60% income replacement coverage with 30, 60 or 90-day waiting period

Career development

Tuition reimbursement, up to $4,000 per year

Online professional development opportunities through the Learning & Development Center

County employment qualifies as a public service organization for the Public Service Loan Forgiveness Program

Employee resource groups - help employees build connections through common bonds with colleagues

For information about Ramsey County's 2025 benefits, visit :

Each applicant must complete this supplemental questionnaire as a part of the application screening process. The supplemental questionnaire will be used as a scored evaluation of your knowledge, skills and experience. Provide complete information for each question. Do not write "see resume" as it is not an acceptable answer. The experiences you indicate in your responses will be reviewed and used to determine your eligibility to move forward in the selection process. Select "yes" if you have read and understand.

Have you completed or currently participating in any of the following Public Sector Partnership Programs at Ramsey County? Examples may include a program in partnership with HIRED, Project for Pride in Living (PPL), Ramsey County Workforce Solutions, or an internship (including Right Track Plus), fellowship, limited duration assignment, provisional assignment, temporary opportunity or participating in a work experience like the Young Adult Career Academy, or job shadow experience. Answer No, if none of the above.

Select the option that best describes your highest level of education.

High school diploma or GED

Associate's degree

Bachelor's Degree

Master's Degree or higher

None of the above

If you indicated in the previous question, that you have a degree, please describe below. If you do not have a degree, please write N / A.

Which best describes your full-time years of clerical and / or administrative experience?

No experience in this area

Less than 1 year of experience

1 year or more, but less than 2 years of experience

2 years or more, but less than 3 years of experience

3 year or more, but less than 4 years of experience

4 years or more, but less than 5 years of experience

5 years or more

Describe the experience indicated in question above. Include the name of your employer and provide specific details of the work you performed. Do not copy and paste your resume, a job description or indicate "see resume". If you do not have this experience, type "N / A in the space below."

Please indicate whether you are fluent in any of the languages below.CHECK ALL THAT APPLY.

Hmong

Karen

Russian

Somali

Spanish

Thai

Other

None

Which best describes your experience working with Microsoft Office products or equivalent?

No experience with Microsoft Office products or equivalent.

Experience using Microsoft Office products or equivalent for basic functions such as creating worksheets, formatting documents, updating calendars, and / or sending emails.

Experience using Microsoft Office products or equivalent for intermediate functions such as using formulas, creating templates, and / or creating email files and daily use of a calendar.

Experience using Microsoft Office products or equivalent for advanced functions such as naming cells and creating pivot tables, creating form letters with drop down form fields, and / or using and creating task field in email.

If you have indicated having experience in the previous question, provide where you gained your experience. Include the name of the organization, your title, the length of time in the position, and the duties you performed. If you do not have experience in this area, type "N / A" in the space below.

Which best describes your experience with reviewing and analyzing records and conducting research to determine a proper course of action for a work process or procedure?

I have very little experience in researching, reviewing, or analyzing work processes or procedures.

I have some training in this area and would need additional training. I have performed these tasks independently under normal supervision.

I have extensive experience performing these tasks under normal supervision.

I have extensive experience performing these tasks and have trained and / or supervised others in the performance of these tasks.

None of the above.

In which areas below describe your experience providing customer service or information to assist staff, customers or clients resolve issues? Check all that apply.

Receiving and routing inquiries to the appropriate designee(s).

Responding to complaints and inquiries by telephone, mail, via email and / or in person.

Explaining Minnesota statutory terms and / or business processes to staff, customers and / or clients

Scheduling appointments for clients or staff and assigning service requests to program units or staff in accordance with established guidelines.

None of the above.

Required Question

Salary : $43,108 - $64,663

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