What are the responsibilities and job description for the Front Desk Administrator position at Rancho Solano Preparatory School?
Position: Rancho Solano School: Administrative Assistant/Receptionist/Front Desk
This position works under the direction of the Upper School Principal. This person will coordinate, organize, oversee, and perform everyday clerical and administrative duties associated with school operations and serve as a liaison between students, staff and parents. Typical work day hours are 7:00 am-4:00 pm and this is a 12-month position.
Must be able to thrive in a fast-paced environment, multi-task and problem solve. Some knowledge of computers and school office practices required. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Knowledge of Blackbaud software a plus.
Basic Duties:
- Oversee, coordinate and perform day-to-day school administrative functions
- Provide administrative assistance to the principal, such as preparing correspondence
- Manage the reception area and direct visitors to correct school personnel
- Answer phone calls and transfer to the appropriate recipients
- Manage, interview and schedule substitute teachers
- Maintain the calendar for teacher PTO requests and track substitute teacher’s workdays for payroll purposes
- Log student attendance into Blackbaud daily
- Track late arrivals and early dismissals
- Call students out of class when needed
- Order office supplies and keep copy rooms and storerooms stocked and organized
- Responsible for scheduling and organizing student picture days
- Arrange teacher breakfasts and conference dinners
- Maintain forms and databases for student parking
- Update facility maps, signage, phone lists, and calendars
- Liaison with PTO for events on campus
- Book transportation for field trips
- Handle mail collection and distribution
- Facilitate communications to faculty, students and parents using emails, print and message boards
- Assist with a variety of requests from students, teachers and parents
- Other tasks as assigned
Position Details:
- Start date- Summer, 2025
- Full-time during the school year
- Possibility of part-time schedule during summer hours
Job Type: Full-time
Pay: $18.00 - $21.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person
Salary : $18 - $21