Division Administrator

Job Type: Regular The National Security Research Division (NSRD) is seeking a Division Administrator that will have oversight for a wide variety of detailed financial and/or operational activities within a division under a moderate level of supervision. The Division Administrator independently monitors financial data and manages moderately complex to advanced budgets to support research activities across various contract and grant types, commercial, and foundational clients. They are responsible for administrative tasks which may include conflict of interest reviews, assistance with HSPC related tasks, database management, internal communication facilitation, quality assurance monitoring of QA procedures for research projects, and project description coordination. The Division Administrator is expected to possess a foundational understanding of the financial and operational policies, procedures, and practices, enabling them to anticipate and use independent judgment to respond to internal client needs. These positions are expected to support and contribute to cross-divisional and internal team trainings and work on limited process-focused improvements. Additionally, these positions may serve as a point of contact for a program or center. May perform any or all of the following duties: Participate in project kick-off, midterm, and closing meetings; and troubleshoot issues under moderate supervision. Create, revise and review project budgets; generate, review, and approve requisitions; and monitor project spend rates. Identify changes to approved budgets that require client approval and notification. Ensure fulfillment of cost share commitments. Provide guidance to research staff on policies and procedures and identify and recommend process improvements. Participate in reviews of standards, publications, procedures, tools, and processes coinciding with the performance of quality assurance (QA), regulatory and/or compliance activities. Monitor award expenditures for allowability, allocability and reasonableness throughout the period of performance. Ensure proper documentation exists and is retained to support appropriateness of expenditures. Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides for division management. Using their knowledge and understanding, independently review and approve subcontract requisitions and invoices, revising budgets as needed. Serve as primary contact and resource for inquiries from stakeholders (e.g., division management, project leaders and other research staff, and RAND support departments). Perform other assigned tasks as necessary. Qualifications Excellent computer and analytical skills, and demonstrated proficiency with Microsoft Office, including Excel. Experience working in databases and enterprise applications. Excellent written and verbal skills dealing with a variety of staff levels. Experience working on contracts and grants. Experience working on federal contracts and “FAR” (Federal Access Regulations). Ability to maintain sensitive and confidential information appropriately. Knowledge of various financial and non-financial agreements, and how they influence all aspects of project implementation, administration, and compliance. Ability to communicate with internal and external partners clearly and effectively, remotely and in person. Experience Minimum 8 years of relevant experience; 4 years preferred (with a bachelor’s degree). Education High school diploma required; bachelor’s degree preferred. Clearance Current possession of a U.S. security clearance, or the ability to obtain a U.S. security clearance, is required. Location Santa Monica, CA, Washington DC, or Pittsburgh, PA. This position requires close proximity to one of the 3 offices to access and process classified documents. This is a hybrid position. Salary Range: $64,400-$96,100 RAND considers a variety of factors when formulating an offer, including but not limited to, the specific role and associated responsibilities; a candidate’s work experience, education/training, skills, expertise; and internal equity. The salary range includes base pay plus RAND’s sabbatic pay (which provides additional compensation above base pay when vacation is taken). In addition, RAND provides strong benefits including health insurance coverage, life and disability insurance, savings plan, paid time-off and more. Equal Opportunity Employer: race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet RAND is a research organization that develops solutions to public policy challenges to help make communities throughout the world safer and more secure, healthier and more prosperous. RAND’s research and analysis address issues that impact people everywhere, including security, health, education, sustainability, growth, and development. Headquartered in Santa Monica, California, RAND has approximately 1,775 people from approximately 55 countries working in offices in North America, Europe and Australia, with annual revenues of $356.2 million. RAND is nonprofit, nonpartisan, and committed to the public interest. Our research is sponsored by government agencies, international organizations, and foundations. We rely on philanthropic support to pursue visionary ideas; address critical problems that are under-researched; and devise innovative approaches for solving acute, complex, or provocative policy challenges. RAND values objectivity and integrity in both its research processes and internal interactions. We emphasize a collegial environment that respects the contributions and dignity of all staff. RAND's reputation is built on quality and objectivity. RAND provides an exciting intellectual environment and opportunities for career growth. We hire highly qualified applicants and provide challenging assignments. Diversity is an essential operating principle at RAND. We look for unique backgrounds, original views, and diversity in academic training, work experience, and ideological outlook. We are committed to Equal Opportunity and Affirmative Action. RAND is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at (310) 393-0411 or at jobs@rand.org and let us know the nature of your request and your contact information.

Salary : $64,400 - $96,100