Back-Up Admin Coordinator - Houston, TX

DUTIES AND RESPONSIBILITIES:

• Back-up to the Administrative Coordinator
• Arrives to work by 6:00AM.
• Assists Customer Service Center when needed and cover breaks and lunch breaks.
• Responsible for completing the daily reconciliation, accounting, and VeriBalance functions (in some areas this

may include counting the safe, counting, maintaining and reconciling self- check-out registers, fuel center, and
preparing the tills and deposits).

• Monitors cashier accountability and researches and reports problems and shortages to the Service

Operations/Front End Manager and Store Director, including out of warranty checks, WIC violations,
violation of check cashing procedures, cash variances, improper refunds and voids and till balance
irregularities, etc.

• Partners with Division Loss Prevention and Front End management team to resolve cash and other shrink

issues.

• Maintains sales book. Reports daily and/or weekly sales information to the Division Office.
• Assists the Store Director with billing and invoices.
• Performs miscellaneous administrative duties such as ordering money orders, bus passes, lottery, gift cards,

postage and change (if applicable). Administrative duties include the use of various computer programs and
e-mail system.

• Reports attendance problems to the Store Director and appropriate department manager in a

timely manner, including attendance or schedule violations.

• Reviews internal and external applications, conducts screening interviews and coordinates

department manager interviews. Administers the job-posting program. Manages pre employment drug testing and tax credit process. Completes the new hire process, coordinates
training, and conducts orientation and other training programs.

• Coordinates and maintains all aspects of the hiring process including the computer assisted

application and hiring process. May attend outside recruiting activities, such as job fairs.
Maintains all in-store recruiting materials, applications, policy sign off forms, etc. Retains
records related to the interview and hiring process.

• Orders and assigns uniforms, nametags, and miscellaneous store supplies. Handles

outgoing/incoming mail, e-mail, and maintains miscellaneous office files. Updates break room
information/communication boards as needed.

• Serves as liaison between the Human Resources, Payroll, and Benefits Departments. Handles

payroll and benefits administration issues and works with Store Director and Human
Resources representatives in handling some personnel issues. Reviews associate time records
for compliance with Company policies. Submits and processes payroll on a timely basis.
Maintains all Time and Attendance reports, Time and Attendance Correction Forms, schedules
and personnel records in compliance with Company guidelines.

• Coordinates, inputs and tracks leave paperwork including disability, military, General Leave,

Worker’s Compensation or Texas Workplace Injury Benefit Plan, Family Medical Leave Act and
other leaves of absence.