Records Processor

Randolph-Macon College is seeking a Records Processor to join our Department of College Advancement.  Reporting to the Executive Director of Advancement Services, the Records Processor will play a vital role in ensuring the efficiency and accuracy of donor support, data integrity, and biographical records. This role is a full-time, 12-month staff position which requires on-campus presence.

Responsibilities

1. This position is responsible for the timely processing of gifts received by Advancement Services, ensuring they are properly reviewed, documented, and allocated according to donor intent. 

1. Coordinates and oversees the production and mailing of mass direct mail solicitations.

1. Monitors the mail and saves all necessary backup for gifts and fund documentation using imaging solution, in accordance with the College’s document retention policy.

1. Works on database projects including but not limited to, the creation of new student and parent records, updating status of current students and graduate information, updating student withdrawals and transfers, updating constituent attributes, tracking event attendees, cleaning up of corporate records. 
2. Research various demographic changes and updates constituent records, enters and updates addresses, phone numbers, employment information, parent/child relationships, company contacts and other information relative to the College’s constituent and organization records. Scrutinizes the online event registrations to process any demographic updates for the constituents.
3. Identifies and utilizes external research tools, such as AlumniFinder, Whitepages.com, and Obitdata.com in order to verify that data being entered into RE NXT is accurate and current. 

1. Provides key role in coordinating and maintaining electronic means of communication including alumni webpages; alumni social media accounts including LinkedIn, Instagram, and Facebook, by ensuring the links are in RE NXT and the data matches.
2. Provides administrative support to the Vice President for Advancement and the Executive Director of Development.

Qualifications

1. High school diploma or equivalent, plus three years related work experience required.  
2. A bachelor’s degree is preferred. 
3. Preference given to candidates with non-profit/higher education experience.  
4. Candidate should possess strong interpersonal and organizational skills, ability to meet deadlines, persuasive writing and speaking skills, proficiency and a desire to work with computer databases (specifically Raiser’s Edge NXT) and Microsoft Office (specifically Word and Excel). 
5. Flexibility and a willingness to accept occasional night and weekend work are requirements.

The College

Founded in 1830, Randolph-Macon has approximately 1650 students and is located in Ashland, VA, a residential community 15 miles north of Richmond and 90 miles south of Washington D.C., thereby having all the benefits for its students, faculty and staff of a dynamic metropolitan area which serves as the state capital.  Over 85% of students reside on campus. For more information about the College see www.rmc.edu. 

Randolph-Macon College, an Equal Opportunity Employer, believes students learn best in a diverse, inclusive community and is therefore committed to academic excellence through diversity in its faculty, staff, and students. We welcome applications from members of underrepresented populations. 

Application

To apply for the position, submit the following documents to https://bit.ly/rmc0017 in Microsoft Word or PDF format:  a current CV, cover letter addressing the position responsibilities and qualifications, and contact information for two professional references to Sharon Jackson, Director of Human Resources.  The review and interview process will commence as strong applications are received and the search will remain open until the position is filled.