Executive Assistant

Onsite Monday-Friday

Vaccinations and Immunizations required. (or approved exemptions)

No expenses allowed

Client equipment provided

Essential Functions

• Prepares complex confidential information such as documents, reports, charts, and graphs using a variety of software.
• Performs independent research and prepares information for special projects.
• Relieves executive of work by answering questions and furnishing information, reviews incoming correspondence and routes the correspondence to the appropriate individual.
• Composes replies as appropriate.
• Screens phone calls, and provides information required for the routine, ongoing conduct of business.
• Refers exceptional or complex situations to the executive for further action.
• Resolves problems requiring in-depth knowledge of organization policies and procedures and projects in process.
• Relays information regarding organization policies. Informs executive of any deviation on items requiring attention.
• Provides support to the executive for the coordination of meetings, including board meetings and retreats and meetings with community leaders.
• Attends meetings requiring executive or senior management participation.
• Takes and transcribes minutes of those meetings.
• Schedules appointments to ensure that executive meets his / her commitments.
• Exercises independent judgment regarding priorities / rescheduling.
• Initiates communication to ensure an efficient calendar of events. Coordinates all travel arrangements.
• Prepares expense reports.
• Establishes, maintains, and retrieves filed information and correspondence to ensure immediate access to data for execution of the executive's duties.
• Establishes and maintains effective working relationships within the organization.
• Attends mandatory meetings and in-services as required.
• Provides guidance and direction to administrative support personnel.
• May provide back-up to other Administrative and Executive Assistants, providing administrative support in their absence.
• Participates in ongoing quality monitoring and process improvement activities related to services.
• Ensures confidentiality of all sensitive information, data, and communications in order to protect privacy, maintain confidentiality and protect the organization.
• Qualifications
• Required :
• Associate's Degree (or equivalent education and experience)
• 3 years of relevant experience in the capacity of a senior-level assistant to executives in a large organization