Project Coordinator (Executive Admin)

Project Coordinator

$87 an hour

Onsite in Cambridge MA

Role Overview: The Project Coordinator will play a vital role in providing administrative and project coordination support, ensuring the smooth execution of team operations and project-related tasks. This position demands strong organizational skills, meticulous attention to detail, and the ability to manage a variety of duties to support both daily team needs and project timelines.

Key Responsibilities:

• Assist in scheduling and coordinating team meetings, project updates, and stakeholder communications.
• Prepare and distribute meeting agendas and materials, while tracking action items.
• Maintain and update calendars, resolving scheduling conflicts as they arise.
• Provide administrative support, including travel coordination, expense reporting, and document management.
• Assist with project coordination by tracking timelines, following up on deliverables, and supporting project managers.
• Help prepare presentations, reports, and other documents as needed for team members and stakeholders.
• Communicate regularly with team members to provide updates and ensure alignment on priorities.

Qualifications:

• Bachelor’s degree in Business Administration or a related field preferred.
• Previous experience in an administrative support or project coordination role.
• Strong organizational, time-management, and communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle multiple tasks, prioritize responsibilities, and support both routine and project-related activities.
• Detail-oriented with problem-solving skills and the ability to follow up effectively on assigned tasks.