RCI-MICS-150955-1 Administrative Assistant - Redmond, WA

Building Location 6, Redmond, WA; 100% Onsite, 5 days a week

Apply Here: https://talentarbor.com/job/details/123573/3/348/administrative-assistant-redmond-wa-us

Monday-Friday 40hours a week/ No Overtime

Top 3 Hard Skills Required Years of Experience

• Minimum 2 years experience with Outlook ( for scheduling meetings)
• Minimum 2 years experience with Office 365, including Word, PowerPoint, and Excel.
• Minimum 2 years experience with being able to communicate and be detailed orientated with executive stakeholder managements

Typical Day in the Role

• Purpose of the Team: Performs a variety of complex administrative functions for all levels of management including external business partners.
• Manages schedule(s), coordinates travel arrangements and processes business expenses.
• Coordinates meetings and events, department financial operations, personnel operations, and facility operations.
• Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.
• Serves as the department/group contact.
• May support calendar management for community spaces as needed, based on direction from others.
• Helps to prepare meeting settings (e.g., booking rooms, troubleshooting virtual settings, providing food).
• Learns to collaborate internally with lead admins while gaining knowledge from peers and managers.
• Learns to understand their organization's culture and business admin charter.
• Helps to provide onboarding support for new employees, vendors, and interns, under the direction of senior team members (e.g., ordering new hire equipment, setting up workstations, distribution lists, security groups).
• Provides onsite team support and carries out tasks under direction of others.
• Proactively manages supply inventories (e.g., store room, hardware, office supplies, snacks) as needed.
• Begins learning discretionary budgeting and company finance policies.
• Assists with team space move logistics as necessary.
• May begin to shadow and learns travel tools and policies.

Key projects:

• Ad hoc customer meet & greet/escort
• LT/XLT event logistics support
• Ad hoc project management
• LT/Biz Team space and equipment support
• Ad hoc cross-team communications
• Team Share Points/Team sites updates, including documentation/recording management & organization
• Alias, SG/DG Updates

Candidate Requirements

• Years of Experience Required: 2 overall years of experience in the field.

Best vs. Average:

• Potential for calendaring support
• Sense of urgency.
• Ability to manage and support multiple leaders.
• Discretion due to the security-sensitive nature of the work.
• Flexibility to adapt to business needs and work onsite as required.

Capabilities & Skills:

? Cross-team Communication - Ability to communicate across teams, which consists of communicating through various means. This includes presentations and other communication methods to receive consensus, buy-in, or informing key stakeholders of current process/project status.

? Scheduling/ Meeting Orchestration - The ability to create, maintain, and manage a calendar by entering in appointments. This includes coordinating with others to makes sure all parties have availability to make an appointment or event. This could be done electronically (e.g., via scheduling platforms), on the phone, or in person. The could include rescheduling a previously made appointment to a time.

→ Calendar Management and Meeting Logistics

May support calendar management for community spaces as needed, based on direction from others. Helps to prepare meeting setting (e.g., booking rooms, troubleshooting virtual settings, providing food). Learns to manage ambiguous situations, with direct guidance from senior colleagues.

→ Event Coordination and Logistics

Supports team experience activities as needed. Assists team with execution of event logistics (e.g., set up, tear down, catering arrangements) under the direction of senior colleagues. Supports team morale and building team dynamics.

→ Project Ownership

Provides onsite team support and carries out tasks under direction of others. Learns to take accountability for their components of assigned project outcomes. Seeks to ask questions and share ideas related to projects.

→ Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management)

Proactively manages supply inventories (e.g., store room, hardware, office supplies, snacks) as needed. Begins learning discretionary budgeting and company finance policies. Relies on guidance from senior colleagues.

→ Space Management and Planning

Assists with team space move logistics as necessary.

→ Team Management Support (Headcount Management, Recruitment, Onboarding/Offboarding)

Helps to provides onboarding support for new employees, vendors, and interns, under the direction of senior team members (e.g., ordering new hire equipment, setting up workstations, distribution lists, security groups).

→ Travel Management