Office Manager - Elementary

Starting 2025-2026

It is never a dull day at the front office!  An integral part of every school is the staff that unlocks the doors, turns on the lights, answers the phones, greets everyone as they arrive, handles urgent matters with efficiency, and keeps things clicking along day after day!  If you like to stay busy, enjoy the energy and atmosphere found in our schools, and find it fulfilling to learn something new every day, then we have the job for you!

Our competitive starting wage is $16.69-$18.40 and based on experience. This position is 8 hours per day, 205 days per year, with summers off.

Benefits include: a comprehensive benefit plan, Montana State retirement plan (PERS), overtime eligible, PLUS 8-days holiday pay, 15-days paid vacation, 12-days sick leave and 2 personal days to start.  All benefits are prorated based on FTE.  Eligible employees and their covered dependents can also take advantage of FREE healthcare at our CareHere Clinic!  

This job is open until filled, so APPLY NOW!

Internal Screening Begins 4/8/2025

Job Responsibilities:

• Manages day-to-day operations of office.
• Maintains and coordinates multiple staff and program calendars, schedules and reports for administration.
• Provides information in response to inquiries in person or by telephone; refers inquiries to appropriate staff.
• Composes and compiles correspondence, information, statistical data and reports for administration.
• Manages budgets within established procedures.
• Prepares and oversees communications with students, staff, public, Board of Trustees, businesses and departments.
• Files and cross-indexes documents alphabetically, numerically, electronically or by another prescribed method.
• Handles sensitive and confidential information with confidentiality.
• Updates forms, schedules and handbooks annually with administration.
• Receives screens, prioritizes and distributes mail.
• Coordinates meetings, orientations, and facilities arrangements.
• Prepares and follows up on supply requisitions, purchase orders, requests for special data, or similar actions within established procedures for administration.
• Operates office equipment such as copiers, calculators, word processors, personal computers, data terminals, or other equipment.
• Plans and prioritizes work load to meet set deadlines.
• Administer basic first aid and medications to students.
• Assists staff with special projects as directed.
• Takes appropriate action in the event of an emergency.
• Performs other duties of a similar nature as assigned by supervisor.

Knowledge, Skills and Abilities:

• Knowledge of general office procedures and practices.
• Skill in arithmetic, grammar, spelling, record keeping and compiling materials for reports.
• Ability to become proficient and successfully operate personal computers and spreadsheets, database, word processing, or other software packages.
• Skill in the operation of a variety of office machines including personal computers, telephones and copiers.
• Skill in critical thinking, problem analysis, and resolution.
• Ability to obtain and maintain first aid certification upon employment.
• Ability to maintain effective professional relationships with staff, students, and parents.
• Ability to follow directions.
• Skill, dedication, and aptitude for working with students.
• Demonstrated communication and interpersonal skills.
• Ability to work effectively with people from a variety of culturally diverse backgrounds.
• Ability to maintain confidentiality.
• Ability to maintain regular and acceptable attendance levels.

Minimum Qualifications:

• High school diploma or equivalent and four years of increasingly responsible administrative support experience; OR,
• Associate degree in relevant field of study and two years of increasingly responsible administrative support experience.

Preferred Qualifications:

• None.

Physical Demands:

• Ability to stand on feet for extended periods of time, stoop, bend, lift and carry items up to 40 pounds.

Salary : $17 - $18