What are the responsibilities and job description for the Accounts Payable Associate position at Ranpak?
We are seeking a detail-oriented and organized Accounts Payable Associate to join our team. In this role, you will be responsible for accurately recording and processing financial transactions related to accounts payable. Your attention to detail and ability to work collaboratively within a team will ensure the accuracy and timeliness of our financial records.
As an Accounts Payable Associate, you will be part of our finance department and play a critical role in maintaining our financial stability. You will work closely with other team members to ensure that invoices are processed accurately and on time. Additionally, you will support the accounting team in various tasks such as reconciling vendor statements and resolving discrepancies. This position offers an excellent opportunity for professional growth and development in the field of accounting.
Essential Duties & Responsibilities
- Process and validate invoices, ensuring accuracy and adherence to company policies and procedures.
- Review and resolve invoices that failed to successfully process through OCR processing.
- Contribute to OCR invoice processing efficiencies by actively working to determine the root cause of exceptions and working with both vendors and Procurement to minimize going forward.
- Assist with month-end, quarter end and year-end closing activities, including timely posting of vendor invoices and identifying required accrual entries.
- Respond to vendor inquiries and resolve billing issues in a timely and efficient manner including the reconciliation of vendor statements.
- Collaborate with internal departments to resolve any discrepancies or inconsistencies in invoice and payment records (e.g., resolve PO and receiving discrepancies related to vendor invoices)
- Assist with reconciliation of Goods Received / Not Invoiced account.
- Ensure adherence to internal control processes related to invoice and PO processes.
- Assist with the implementation of process improvements to enhance the efficiency and effectiveness of the accounts payable process.
- Assist with AP team’s administrative tasks as needed (e.g., department email box monitoring, voicemails, opening/scanning mail)
Qualifications
- Associate or Bachelor’s degree achieved or seeking in Accounting or related field is preferred.
- Five years of proven experience in an accounts payable or in a similar role
- Experience with OCR (Optical Character Recognition) technology for supplier invoice processing
- Proficient in using accounting software, such as SAP, Cherryworks and Microsoft Office Suite
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Strong analytical and problem-solving abilities
- Ability to work effectively both independently and in a team environment.
EOE STATEMENT We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
