What are the responsibilities and job description for the Administrative Assistant position at Ranpak?
The Administrative Assistant performs administrative functions and activities through the ACOE to ensure efficient operations of the Shelton facility and supports the Shelton senior management team through a variety of tasks related to organization. This position will manage the Shelton reception desk, in addition to the administrative functions of the role. This is a full-time position and requires Monday – Friday in the office.
Essential Duties & Responsibilities
Reception
Technology Support
Work Environment: Moderate noise (examples: business office with computers and printers, light traffic)
Equipment Used
Typical office equipment, computer, phone, fax, copier
EOE STATEMENT We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
Essential Duties & Responsibilities
Reception
- Welcome guests; determine nature of business; inform employees of guests’ arrival; ensure guests are comfortable; issue visitor passes and personal protective equipment
- Answer telephone calls; determine nature of business; forward calls to appropriate personnel
- Maintain, and ensure security of, front lobby/reception area
- Maintain mailroom, including equipment; receive, sort and route inbound mail/packages
- Prepare outbound courier packages; deliver/arrange pick up to local USPS, UPS, FedEx shipping centers
- Maintain and organize front desk supplies, mailroom supplies, including postage
- Coordinate ordering office supplies for Shelton through Company program
- Order, stock, and manage all kitchen/pantry supplies; tidy and maintain office/kitchen/pantry
- Order and set up lunch/refreshments for meetings in office
- Clean, maintain, and keep coffee machines stocked
- Manage relationship with vending machine & coffee vendors
- Run & empty dishwasher in café
- Make reservations for breakfast/lunch/dinner meetings
- Assist with transportation, hotel & travel reservations for senior team/guests
- Assist with TSI Travel Program
- Assist with Bank of America expense reporting
- Coordinate conference room reservations
- Various other administrative duties, such as printing, correspondence/documents, scanning, copying
- Serve as on-site liaison to HR team; assist with onsite interviews, new employee orientation activities, and assisting with communicating HR initiatives; facilitates information flow to/from the HR department, as needed
- Support HR compliance activities regarding posting/communicating required documents/forms
- Create purchase requisitions
- Assist with billing administration
- Maintain fleet cars based at Shelton
- Assist senior management, including CEO, on a variety of administrative tasks
Technology Support
- Assist in the maintenance of copiers and other office equipment, including stocking copiers with paper
- Assist with conference room & showroom setup for meetings and work with onsite and remote IT team to troubleshoot connectivity or other technology issues
- Troubleshoot computers, phones, AV equipment, copiers, etc. with onsite and remote IT team
- Other duties or tasks as assigned
- High school diploma or equivalent
- Demonstrated knowledge of Microsoft Office Suite (PowerPoint, Outlook, Word, Excel)
- Demonstrated knowledge of travel scheduling programs
- Organizational, time management, and reporting skills
- Ability to work well under pressure and priority situations
- Professional demeanor
- Reliable - meets deadlines
- Maintains the ability to keep information confidential
- Team player
Work Environment: Moderate noise (examples: business office with computers and printers, light traffic)
Equipment Used
Typical office equipment, computer, phone, fax, copier
EOE STATEMENT We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
