Office Coordinator

Scope of Tasks & Responsibilities

• Establish and maintain relationships with suppliers for purchases including office equipment, office supplies, printing, etc.
• Prepare checks for all accounts’ payable invoices
• Operation of postage meter to ensure mail is ready for pickup daily
• New Hire apparel ordering and distribution of keys
• NAP project, contacting potential donors and minor reporting
• Handle all banking functions per CFO’s guidance.
• Posts customer payments by recording cash, check, and credit card transactions for accounts receivable
• Prepare and balance bank runs per compliance requirements for Dental/ Medical Reception area
• Oversee and support future capital projects, including facilities’ design, construction and on/off site building management.
• Collaborate with CEO and other RHC staff to coordinate and resolve maintenance needs about HVAC, lighting, electrical distribution systems, plumbing, fire safety systems, etc.
• Ensures that periodic and preventive maintenance are appropriately scheduled and accomplished and that emergency troubleshooting and maintenance support are readily available as needed.
• Liaison for vendors including cleaning, pest control, waste management, lawn care, snow removal and other facility needs.
• Coordinating domestic travel, including flight, hotel, and car rental reservations.
• Managing and booking internal meeting rooms
• Assisting CEO with Board Committee minutes & agenda
• Assist CEO with calendaring, scheduling and other task/projects as assigned
• Planning of some in-house or off-site activities of the organization

Other duties as assigned.

Supervision:

No supervisory responsibility

Required Education, Certification, Experience and Skill:

• Exceptional computer skills and demonstrated use of Health Center programs coupled with specialization in Microsoft Windows software.
• Excellent oral and written communication skills.
• High School diploma or equivalent; two-year degree preferred
• Math skills in addition, subtraction, multiplication and division
• Ability to work independently and prioritize appropriately the response to needs of multiple staff members