Accounts Receivable Clerk

About RapidFire Safety & Security

RapidFire Safety & Security is a leading provider of fire life safety and security solutions, earning customer trust by delivering exceptional value through strategic acquisitions, allowing us to drive organic growth in every market through the excellence of our teammates.

Job Summary

The Accounts Receivable Clerk is responsible for managing and maintaining the company's accounts receivable process. This role includes invoicing, tracking payments, and ensuring timely collection from customers. The clerk will collaborate with various departments to ensure accuracy and compliance with company policies.

Responsibilities

• Invoice Management: Prepare and send out invoices to customers in a timely manner.
• Payment Processing: Record and apply payments, ensuring accurate allocation to customer accounts.
• Account Reconciliation: Reconcile customer accounts and resolve discrepancies in a timely fashion.
• Collections: Follow up on overdue accounts through email, phone calls, and collections letters.
• Customer Support: Address customer inquiries regarding billing and payment issues professionally and promptly.
• Reporting: Generate and maintain accounts receivable reports for management review.
• Data Entry: Accurately maintain financial records in the accounting system.
• Compliance: Ensure all processes comply with company policies, accounting standards, and legal regulations.

Knowledge, Skill & Other Requirements

• Education: High school diploma or equivalent; associate degree in finance or accounting preferred.
• Experience: Previous experience in accounts receivable or a similar role is preferred (1-3 years).
• Skills:

o Proficient in accounting software and Microsoft Office Suite (Excel, Word).

o Strong attention to detail and accuracy in data entry.

o Excellent organizational and time-management skills.

o Good communication and interpersonal skills.

o Experience utilizing an ERP system