What are the responsibilities and job description for the Transfer Specialist position at Rasmussen College?
Description
Transfer Specialist
Rasmussen University
Twin Cities / Bloomington, MN
The Transfer Specialist works in a team environment, spending 60% of their time processing incoming official transcripts from other institutions and 35% of the time, providing accurate transfer of credit assessments and posting accepted transfer credits to students' records. 5% of their time may be spent on related tasks that may arise. The Transfer Specialist will physically go into the central office 1-3 times per week to process incoming official paper transcripts and manage the retention of paper transcripts. They understand how decisions related to incoming official transcripts and transfer of credit assessments impact the student, their experience, and the University. The Transfer Specialist possesses strong problem-solving, analytical, and critical thinking skills and consistently makes decisions and recommendations based on data and prior experiences. This role assists with projects for the Office of Central Transfer, oftentimes given short notice and with quick turnaround requirements, and is an additional resource for the team. In performing the duties of this role, the Transfer Specialist will follow the University's policies and procedures, keeping abreast of institutional, governmental and accreditation policies and regulations, and strictly adhering to and complying with all codes of conduct.
Responsibilities :
1. Receives and verifies incoming official transcripts and uploads to student academic records for review. (60%)
- Retrieves official transcripts sent electronically from third-party transcript vendors, verifies validity of official transcripts, affixes Rasmussen's custom official transcript stamp, and completes the stamp by filling out the appropriate information.
- Manages the shared Transcripts inbox, downloading transcripts, answering campus and student questions related to official transcripts sent by other institutions, and forwarding received emails to other departments as needed.
- The position holder will need to physically go to the central office 1-3 times a week (depending on the time of the quarter) to process official paper transcripts received in the mail and manage the retention of these transcripts.
- Matches transcript to student based on the Student Information System (SIS) by verifying transcript includes two pieces of matching data, records Student ID on transcripts that are matched or N / A for transcripts not matched to a particular student.
- Uploads transcripts to student's academic records or the two shared Unknown Transcripts sites and retains copies in shared Central Transfer drive.
- When transcripts are uploaded to the SIS, determines the appropriate next step for each transcript, which is to either initiate a transfer review request an upcoming start date and program in the SIS is available or notifies campus of the receipt of a transcript when the program and start date are not known.
- Performs a weekly audit of activities in the SIS related to transcripts received by other institutions to ensure all received official transcripts have either been submitted for assessment or set to No Longer Needed when a student is no longer applying or enrolled.
- Records count of weekly processed incoming transcripts from other institutions for reporting purposes.
2. Provides transfer of credit reviews for new and returning students for assigned programs (30%).
3. Posts transfer of credit in Student Information System (SIS) for new and returning students for select programs. (5%)
4. Performs other related duties and tasks as directed. (5%)
Reporting Relationships :
The Transfer Specialist directly reports to the Manager of Central Transfer, who in turn reports to the Director, Central Student Operations-Transfer. This role has no direct reports.
Requirements :
Benefits & Compensation :
Rasmussen University offers a robust total rewards program that includes a competitive compensation and benefits program. These offerings are meant to support your well-being, offer recognition opportunities and provide personal and career growth resources and support.
Our defined compensation structure is market competitive and is built to reward performance. A reasonable estimate of the current range for this role is $41,700 to $54,200. We take a number of factors into account when determining individual starting pay, including but not limited to : job and level hired into, location, skill set; experience and training; peer compensation and other business and organizational needs. This range is subject to change.
Pay is just one component of our total rewards package. We offer a choice of plans for Medical, Dental and Vision, a 401(K) retirement plan with employer matching, employer paid basic life insurance, AD&D, and numerous voluntary plan options. We also have a continuing education benefit available for full-time employees offering a 100% tuition reduction on courses taken within our family of brands, a robust learning management system and individual development planning. We are committed to supporting an environment where everyone feels valued, respected, and empowered to contribute their unique perspectives.
About Us :
Rasmussen University, a university accredited by the Higher Learning Commission, an institutional accreditation agency recognized by the U.S. Department of Education (www.hlcommission.org), is dedicated to changing lives and the communities it serves through innovative educational programs. As a pioneer in career-focused education since 1900, the University is defining a new generation of higher education that focuses on competency-based education, technology and transferable skills. Rasmussen offers undergraduate and graduate programs online and in person at 20 campuses around the country. The University is designed to lift and support its students every step of the way, from each student's first credential to their last. Rasmussen is dedicated to global enrichment, serving the underserved, and meeting the evolving needs of our students, communities, and economies. Rasmussen encourages its students, faculty, and staff to strive for academic excellence, community enrichment and service to the public good. Rasmussen is a wholly owned subsidiary of American Public Education, Inc. (Nasdaq : APEI). For more information about Rasmussen University, please visit www.rasmussen.edu.
It is the policy of Rasmussen University to afford equal opportunity to all qualified persons. We treat all qualified individuals equally as to their recruitment, hiring, assignments, advancements, compensation, and all other terms and conditions of employment. Rasmussen University does not discriminate on the basis of race, color, religion, creed, sex, age, national origin, sexual orientation, or physical, mental, or sensory disability, or any other characteristic protected by law.
Salary : $41,700 - $54,200
