What are the responsibilities and job description for the Accounts Payable Specialist position at Rauhorn Electric?
- In-Person.
- Work closely with cross-functional teams in a dynamic environment.
Position Summary
The Accounts Payable Specialist is responsible for processing invoices, managing vendor payments, and maintaining accurate financial records in compliance with company policies and project requirements. This role requires strong attention to detail, problem-solving skills to resolve payment discrepancies, and the ability to collaborate with project managers and vendors to ensure smooth financial operations.
Key Job Responsibilities:
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Accounts Payable Processing
- Perform all accounts payable functions, including matching invoices, shippers, and purchase orders while verifying quantities and pricing.
- Resolve invoice discrepancies with vendors and project teams.
- Manage the A/P inbox and ensure timely responses.
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Record Management
- Organize, scan, and file purchase orders, invoices, and shippers into our ERP system.
- Maintain accurate vendor records, including W-9s and tax ID verification.
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Vendor Relations & Audits
- Review and reconcile vendor statements, research missing invoices, and ensure receipt of credit memos.
- Respond to vendor inquiries and provide necessary documentation for audits.
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Payment & Compliance
- Monitor accounts payable aging and process vendor payments.
- Track and apply discount opportunities.
- Calculate use tax and prepare supplier waivers.
- Prepare weekly accounts payable forecasts.
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Efficiency & Data Integrity:
- Handle high-volume invoice processing efficiently.
- Maintain compliance with document retention policies.
- Safeguard confidential financial information.
- Identify and implement process improvements.
Required Knowledge, Education, Experience, Skills, and Abilities:
- Required 3 years Accounts Payable experience in an ERP or automated accounting system.
- Excellent verbal and written communication skills.
- High level of accuracy and organization.
- Excellent data entry skills with the ability to analyze, problem solve and make decisions.
- Ability to balance multiple priorities and meet deadlines in a fast-paced environment.
- Ability to work independently as well as in a team-oriented environment.
