Human Resource Information System (HRIS) Specialist

Job Title: Human Resource Information System (HRIS) Specialist

Department: Accounting

Reports to: Sr. Payroll Specialist

FLSA: Non-Exempt

Position Summary

The HRIS Specialist is responsible for maintaining and ensuring accurate employee data management, system functionality, and compliance with company policies and regulatory requirements. This role requires strong attention to detail, problem-solving skills to troubleshoot system issues, and the ability to collaborate with HR, payroll, and IT teams to enhance data integrity and streamline payroll processes.

Key Job Responsibilities:

• HRIS Data Management & Compliance
  • Ensure accurate data entry and processing of new hires, rehires, transfers, terminations, and other employee record updates.
  • Maintain and update non-union employee benefits, ensuring accurate tracking and compliance.
  • Oversee PTO accounts and reporting, ensuring accuracy and timely updates.
  • Ensure system compliance with data security, privacy regulations, and company policies.
• System Support & Troubleshooting

  • Provide technical support, troubleshooting, and guidance to HRIS users across departments.

  • Collaborate with HR, payroll, and IT teams to resolve system issues and optimize functionality.

  • Identify opportunities for system enhancements and process improvements.

• Reporting & Data Analysis

  • Compile and generate complex reports, summaries, and logs upon request to support HR, payroll, and management decisions.

  • Assist in the development of dashboards and analytics to track key workforce metrics.

• HRIS Optimization & Continuous Improvement

  • Stay informed on industry trends, developments, and best practices in HRIS technology and vendors.

  • Participate in system upgrades, testing, and implementation of new HRIS features.

  • Support data audits to maintain accuracy, consistency, and compliance across HR systems.

• General Support & Additional Responsibilities

  • Collaborate with cross-functional teams to ensure seamless integration of HRIS with payroll, benefits, and other business systems.

  • Perform other duties as required to support HR technology initiatives and company objectives.

Required Knowledge, Education, Experience, Skills, and Abilities:

• Required 3 years of related experience.
• Prior experience working with an ERP is a plus.
• Excellent interpersonal and technical support skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Familiarity with human resource policies and procedures to ensure the HRIS meets organizational needs and goals.
• Ability to keep information confidential.
• Union or construction industry experience preferred.
• Strong customer service skills.
• Ability to meet time-sensitive deadlines.
• Ability to balance multiple priorities and meet deadlines in a fast-paced environment.
• Ability to work independently as well as in a team-oriented environment.

Work Environment/Job Conditions:

• In-Person.
• Work closely with cross-functional teams in a dynamic environment.