What are the responsibilities and job description for the Development Seasonal Assistant, Auxiliary Board Operations position at Ravinia Festival Association?
Job Description
Job Description
Company DescriptionRavinia® is both North America’s longest-running not-for-profit music festival and its most artistically diverse. Over 100 different events by a mix of classical, rock, pop, jazz, R&B, indie, and country performers make up a typical summer season on our two open-air and two indoor stages. Each year the Chicago Symphony Orchestra is featured in six weeks of concerts, many with Chief Conductor Marin Alsop. During the same summer months, Ravinia’s Steans Institute provides young professional classical and jazz musicians with career-advancing training and concert settings.Offstage and year-round, Ravinia’s Reach Teach Play education programs engage 50,000 children and adults—in schools with little to no music curriculum, in our Chicagoland communities, and at our 36-acre park—in our mission to make music equitably accessible to all.
Position Summary
Gain an inside perspective into the many aspects of the Ravinia Women’s Board and the Ravinia Associates Board. The Women’s Board is a volunteer group of over 120 women who host the annual Gala, raising over $1 million annually, as well as several other events throughout the summer. The Ravinia Associates Board is a premier group of over 100 Chicagoland young professionals who both promote awareness and raise funds for the festival and its programs, primarily through the annual Music Matters Benefit.
While the primary responsibility of this position is providing assistance in all aspects of the Gala and Music Matters Benefit, this role will also help with other events throughout the summer, and will work periodically with the larger Development Department, as needed. In this role, you are exposed to a variety of projects related to Ravinia’s mission, serving as great experience for anyone looking to further a career in nonprofit performing arts administration.
Duties and Responsibilities :
Provide all necessary assistance for the Gala and Music Matters Benefit, including entering names into our database, creating and revising check-in materials, and making any last-minute changes as necessary
Manage the Music Matters Auction, including tracking all items solicited and confirmed and utilizing online bidding platform OneCause
Assist with event invitation and RSVP process
Coordinate set up and registration at several Women’s Board and Ravinia Associates events, such as Beer, Brats & Beethoven, CSO Musician’s Dinner, and concert sponsorship dinners.
Provide administrative support for the Auxiliary Boards Director and Managers, as well as Women’s Board and Ravinia Associates members as needed
Assist in editing and updating the website to add new event photos and information in real-time
Development assistance, including responding to donor requests via phone and email
Other duties as assigned
Qualifications
Education and Experience :
Minimum of three years of event or administrative experience or equivalent
Education in arts administration, music, or business is a preferred
The ideal candidate has :
The ability to communicate and collaborate with a variety of people from different backgrounds with professionalism and polish
The ability to work remotely and onsite as needed
Superior organization and ability to multitask without sacrificing attention to detail
Excellent analytical and problem-solving skills
Driven with the ability to self-manage and effectively use downtime without supervision
Proficiency in Google suite including mail merge
Proficiency in Zoom Meetings and related video conferencing tools
Must be available to work evenings and weekend hours outdoors (40 hours per week) during the spring / summer season, especially between the dates of May 5 – May 17, 2025, and June 30 – July 13, 2025.
Passion for Ravinia’s mission, particularly music, music education, and social services
To verify your attention to detail, please bold and underline the first sentence in the body of your cover letter
Dates of Position
February 2025 – September 2025
Compensation :
16.75 / hour wage and hours over 40 / week paid at 1.5x hourly wage
May be able to use for class credit
If you intend to use this opportunity for class credit, please indicate this in your application / cover letter.
Additional Information :
Qualified applicants must attach
Cover Letter (Upload as a PDF under the Additional Attachments option)
Resume
Applications are reviewed on a rolling basis. We encourage you to apply as soon as possible, but the deadline to apply is February 21, 2025.
Ravinia is an Equal Opportunity Employer
As an equal opportunity employer, Ravinia strongly believes that diversity of backgrounds, experiences, and perspectives is essential to our success. We strive to create and sustain an equitable and inclusive environment for all our employees. Ravinia does not discriminate on the basis of any protected status under federal, state, or local law. We encourage individuals of all identities and abilities to apply.
All your information will be kept confidential according to EEO guidelines.
Salary : $17
