What are the responsibilities and job description for the Facilities Administrative Coordinator position at Ray Graham Association Current Openings?
Job Description
Job Description
Description :
Job Location : Lisle, IL
Job Type : Part-Time 30 hours per week
Job Summary :
We are seeking a highly organized and detail-oriented Facilities Administrative Coordinator to support the Facilities Management team in daily operations. This role is key to ensuring smooth communication and coordination between maintenance teams, contractors, and other departments. The ideal candidate will be proactive, possess strong administrative skills, and be comfortable working in a fast-paced environment.
Key Responsibilities :
- Assist the Facilities Maintenance team with administrative tasks related to the upkeep of the building, grounds, and equipment.
- Maintain accurate records of maintenance schedules, service contracts, and completed work.
- Communicate with vendors, contractors, and suppliers to obtain quotes, schedule services, and track the status of ongoing projects.
- Process purchase orders and invoices for maintenance-related materials and services.
- Assist with inventory management of maintenance supplies and equipment.
- Prepare and update reports related to maintenance activities and building performance.
- Organize and maintain digital and physical files related to facilities operations.
- Support compliance with safety regulations and environmental standards in the facility.
- Manage and coordinate the documents of the agency properties, including the risk management, development and implementation of operational standards and specifications, all within the regulatory guidelines of agencies such as grantors and DHS, DCFS, IDPH, BQM, and HUD.
- Perform other administrative duties as required by the Facilities Manager or other senior staff members.
Requirements :
Physical Requirements :
Working Conditions :
Schedule :
Generally, up to 30 hours per week. May work from home (approved schedule) and must be available to travel to various locations within DuPage County as needed.
