Certified Occupancy Specialist

Leisure Manor Affordable Housing is looking for an experienced Occupancy Specialist to join our team. This position is a full-time, benefit eligible position. Scheduled hours are Monday through Friday 8:30 AM to 5:00 PM.

Job Summary:

The Occupancy Specialist is responsible for the evaluation and monitoring of the property to assure compliance with the regulations of the Project Based Section 8 Program as regulated by the Department of Housing and Urban Development (HUD), and their contracting agent, California Affordable Housing Initiative (CAHI). The Occupancy Specialist keeps current on all changes in HUD housing regulations and ensures the distribution of this information to staff.

Job Duties:

• Fosters a safe, respectful and happy, HUD community for residents, employees, vendors and prospects.
• Adheres to and maintains the waiting list per Fair Housing and HUD guidelines.
• Approves applicant move-in files for occupancy in coordination with Community Administrator.
• Communicates with staff regarding changes in HUD guidelines and CAHI/consultant processes.
• Coordinates with Community Administrator and staff for preparation of annual Management and Occupancy Review (MOR)
• Assists in completing MOR Review Responses in coordination with Community Administrator.
• Completes annual and interim re-certifications accurately and on schedule.
• Coordinates preparation of move-in files, with at least two pre-approved applicant files ready at all times.
• Ensures that HUD project resident files are 100% in compliance with quarterly reviews and makes requested corrections.
• Maintains property files in accordance with regulatory guidelines and in accordance with Ray Stone policies and procedures, e.g. software data files.
• Monitors implementation of the Affirmative Fair Housing Marketing Plan and Waiting List.
• Obtains all required program certifications for Certified Occupancy Specialist and Fair Housing Certifications.
• Reviews 50059's to ensure they are being transmitted correctly.
• Runs required EIV reports and screens applicants in coordination with Community Administrator.
• Responds to compliance-related questions from Community Administrator/Property Operations personnel and/or hired consultants.
• Supports Community Administrator/Property Operations personnel and/or hired consultants in developing and deploying corrective action plans based on audit findings.
• Uses property software to enter all relevant transactions in a timely manner.
• Assists Community Administrator with submission and corrections of vouchers through TRACS.
• Assists the Assistant Community Administrator, President, and/or hired consultants in maintaining and updating internal procedures for processing requests for accommodations as needed.
• All other items as assigned.

Benefits:

• Medical
• Dental and Vision
• 401K with employer match available
• Flexible Spend Account
• Employee Assistance Program
• Life Insurance
• 9 Paid Holidays
• Vacation and Sick Leave

Why Work for Ray Stone?

Working for Ray Stone offers a unique and fulfilling opportunity to be part of a company that is dedicated to ethical real estate investment and management services. As an organization, Ray Stone is committed to creating friendly, fun, and proud communities while enhancing asset values and fostering a culture of learning, mentorship, and teamwork. Here's why you should consider joining our team:

Meaningful Mission: Ray Stone's mission statement reflects its commitment to providing ethical real estate services. By working for us, you will contribute to building communities that not only offer quality housing but also prioritize positive relationships and a sense of pride among residents, tenants, and industry partners.

Positive Company Culture: At Ray Stone, we believe in fostering a company culture based on integrity, teamwork, learning, and collaboration. We value each team member's contributions and encourage an environment where everyone's ideas are heard and respected. You'll be part of a supportive and inclusive team that works together towards shared goals.

Professional Growth Opportunities: Ray Stone recognizes the importance of continuous learning and mentorship. We provide opportunities for professional growth and development, whether through training programs, industry conferences, or mentorship initiatives. You'll have the chance to expand your skills, gain valuable experience, and advance your career within the organization.

Collaborative Environment: Collaboration is at the heart of Ray Stone's operations. We believe that the best outcomes are achieved when team members work together, share ideas, and leverage their diverse expertise. By joining our team, you'll be part of a collaborative work environment where teamwork is encouraged, and your contributions are valued.

Work-Life Balance: While we take our work seriously, we also understand the importance of maintaining a healthy work-life balance. Ray Stone promotes a supportive and flexible work environment, allowing you to excel in your career while still having time for personal pursuits and family commitments.

Fun-Filled Atmosphere: Ray Stone recognizes that a positive and enjoyable workplace fosters creativity, productivity, and employee satisfaction. We embrace the importance of having some fun along the way and strive to create a lively and engaging atmosphere for our team members.

By choosing to work for Ray Stone, you will not only be part of a company that is dedicated to its mission but also an organization that values its employees and their personal growth. Join us in shaping friendly, fun, and proud communities while enjoying a rewarding and fulfilling career.

Requirements:

• COS or BOS preferred, or ability to attain certification(s) within six months following hire date

While performing the duties of this job, the employee is regularly required to walk, stand; and use hands to handle/lift objects. The employee occasionally must be able to lift to fifty (50) pounds. Additionally, the employee, on occasion, must crouch, kneel, or climb stairs. Most work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. This position requires substantial movements (motions) of the wrists, hands and/or fingers. Must have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Must have the ability to walk short distances. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.