Office Manager-PA

RB Consulting, Inc. ("RBCI") is a company that truly believes that workforce diversity is a major contributor to success. Since its inception, RBCI has made a concerted effort to attract and recruit talented individuals from all walks of life. RBCI is a Service-Disabled Veteran-Owned Small Business (SDVOSB) providing information technology (IT) services and solutions, and professional services to commercial businesses, the Department of Defense (DoD), and other federal agencies.We provide exceptional management and technology solutions that deliver practical and innovative results to our clients. With experience in project management, software design and development, systems integration, business analysis, testing, logistics operations, and financial management solutions, RBCI specializes in delivering custom applications that leverage commercial off-the-shelf (COTS) products. At RBCI, we pride ourselves in providing our clients with superior solutions and services that result in more than simply meeting mission requirements; we strive to solve their toughest problems while exceeding their expectations in responsiveness and flexibility.RBCI provides generous benefits to our employees, including health, vision, dental insurance, Life, Basic AD&D, short-term/long-term disability, and a 401(K)-retirement plan, in addition to a highly competitive salary.For more information, please visit us at www.rbci.com.Position SummaryRBCI is currently looking for an Office Manager. This position will play a key role within ASPR (Office of the Assistant Secretary for Preparedness and Response) providing support to the Office of the Head of Contracting Activity within ASPR's Center for Administration. This role will support administrative needs of the agency with primary responsibility for the U.S. government's response to the COVID pandemic and preparation for future emergencies. The Contract Place of Performance is onsite at OHCA HHS office in Washington D.C.(Military Veterans are highly encouraged to apply)This position is contingent on award.Duties & Responsibilities

• Support OHCA operations including budget, travel, supplies, assets, inventory, training, and continuous learning.
• Maintain copies of conference reports, trip reports, telephone conversation records, memoranda for the record, and correspondence.
• Maintain and update required monthly, annual, and as needed administrative reports.
• Prepare meeting summaries.
• Assist in the identification and ordering of office supplies, equipment, and services.
• Assist with the preparation of standard administrative documentation, such as personnel actions, recruitment package documentation, purchase requests, InCEP actions, coordination with Finance on funding, budgets, Joint Funding Agreements, and similar.
• Route documentation for review and approval.
• Coordinate travel and assist with travel documentation.
• Process time and attendance in the Time and Attendance system. Assist with, provide support for, and coordinate related actions including requests for overtime, comp time, credit time, or similar.
• Coordinate the logistics and technology support associated with the planning and attendance of conferences, speaking events, site visits, visits of HHS and other Government delegations including Congressional delegations, and other meetings, events, virtual meetings, and conference calls.
• Provide support during meetings, conferences, virtual meetings, conference calls, and similar events including roll call, screen sharing, support for presentations, attendance lists, certification and other post-event documentation.
• Manage schedules, makes appointments, and conducts action items for Federal Managers and Senior Leadership.
• Attend meetings/events and participate in conference calls/events.
• Assist with preparation of presentations.
• Coordinate data and information.
• Prepare internal and external reports from various departments.
• Coordinates and tracks multiple actions required to execute assigned branch projects.
• Develops measurements of productivity and effectiveness through compiling matrix data and maintaining dashboards for various branch projects.
• Identify, compile, and analyze key data through a variety of planning and evaluation tools.
• Perform additional duties as assigned.
  
  

Qualifications

• Bachelor's degree and 4-6 years of office management experience or an associate degree, 24 business credits with six or more (6 ) years of government related Business/Management/Administrative experience.
• Excellent skills in multitasking, prioritization and planning, schedule management, and the coordination of complex executive functions.
• Experience with maintaining, preparing, and presenting information from internal and external reports.
• Excellent written and verbal communication skills.
• Knowledge of basic accounting principles and budget management.
• Ability to maintain discretion and handle confidential information.
• Highly proficient in Microsoft Office products (Word, Excel, PowerPoint, and Outlook)
• Must be a US Citizen and be able to obtain and maintain a clearance.
  
  

Physical Demands and Work EnvironmentThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is typically low to moderate.NoteThis job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.RBCI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or veteran status.