Construction Project Administrator

RBA Builders is a full, General Contractor with self-performing tenant improvement division offering services in the commercial, industrial, entertainment, educational, aerospace and medical fields.

Our loyal and dedicated team is committed to identifying and executing solutions for our clients that exceed their expectations bringing in new and emerging technologies and industry standard practices to deliver successful projects to our customers.    

We remain true to our founding values of safety, quality, honesty, and hard work, and above all the service that creates valued relationships. These values are expressed in our four Core Values of 1) Do the right thing even when it is inconvenient, 2) Fun, family, fellowship, 3) We are here for your, and 4) Fiscally committed to team's success. These Core Values manifest in how we treat our internal customers, our external customers, and drive positive change in the industry. 

We are RBA Builders LLC and we are committed to becoming your Contractor of Choice.

​RBA Builders LLC is located in Southern California in the city of Fountain Valley.

Job Overview:

As a Construction Project Administrator at RBA Builders, you will play a vital role in that supports construction project teams throughout all phases of a project from estimating and bidding to operations and closeout. 

The PA1 performs essential administrative and operational tasks including documentation management, scheduling coordination, vendor communication, and cost tracking. This role provides a foundational opportunity to build a career in commercial construction administration while learning from experienced project professionals in a fast-paced and collaborative environment.

Responsibilities:

Maintain organized physical and digital project files.
- Assist with material procurement, shipping/receiving, and supply tracking.
- Support invoice collection, verification, and subcontractor pay applications.
- Help verify subcontractor insurance compliance.
- Assist with bid solicitations, prequalification forms, and bid document tracking.
- Contribute to schedule updates, procurement logs, and long-lead item tracking.
- Help compile and update safety documentation and project forms.
- Prepare draft documents, reports, and correspondence for internal and external use.
- Assist with cost tracking, subcontractor change orders, and budget updates.
- Support business development efforts through proposal preparation and client follow-up.

Education:

High school diploma or GED required.
Associate or bachelor's degree in construction management, Business Administration, or related field preferred.

Experience: 

1–2 years of experience in construction, administrative support, or project coordination.
Internship or prior experience in a construction or production environment is a plus.

Skills: 

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Familiarity with construction software platforms like Procore, Bluebeam, and MS Project           (preferred but not required).
- Basic understanding of construction documents and terminology.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.

Abilities:

- Ability to multitask and prioritize duties in a deadline-driven environment.
- Comfortable working both independently and collaboratively as part of a project team.
- Attention to detail and commitment to accuracy in documentation and reporting.
- Willingness to learn, take direction, and grow within the role.
- Physically able to participate in job walks as needed.

Certifications: 

Valid California Driver’s License required.
- Ability to pass a background check for access to secured project sites (e.g., Boeing, Northrop     Grumman).
- No certifications required at entry level; OSHA 10 or administrative certifications are a plus.

Preferred Qualifications

-Associate or bachelor’s degree in construction management, Engineering, or related field
- Internship or 1–2 years of construction or administrative experience
- Familiarity with project management tools (e.g., Procore, Bluebeam, MS Project)
- Basic understanding of construction documents and financial processes
- Strong written communication and organizational skills

Working Conditions: 

This role involves both office and site locations. 
- Physical demands include walking, standing, and occasional lifting.
- The position requires visits to construction sites, including wearing appropriate safety PPE.

Benefits:

- Competitive salary based on experience.
- Comprehensive health, dental, and vision insurance.
- Retirement plan with company matching.
- Paid time off and holiday pay.
- Professional development opportunities.

Salary : $55,000