What are the responsibilities and job description for the Contract Administrator - Junior position at RC Engineering and Construction Management?
: Junior Contract Administrative Support
Position is located in Richland, WA.
Provide contract administration support to the Department of Energy (DOE) Hanford Site in the following areas:
Analyze current processes and make recommendations for process improvements to gain efficiencies and provide consistency between organizations.
Assist contracting officers and contract specialists with general day-to-day contract administration duties.
Assist with drafting contract documents.
Assist with new awards, modifications, and closeouts utilizing procurement system (STRIPES).
Assist with developing, preparing, scheduling, and presenting instructional and training resources.
Assist with the preparation of cost/price analysis and estimates.
Assist with the preparation of various reports.
Assist with the review and process of contractor invoices in a timely fashion.
Assist with tracking various actions including updating workload tracking tools.
Ensure timely and accurate compliance with monthly and quarterly reporting requirements.
Gather information for various audits or data calls.
Gather information for various negotiation sessions.
Support complex subcontract reviews in accordance with DOE and local guidance as requested.
Support correspondence creation.
Support in coordinating Contractor Performance Assessment Reporting evaluations such as requesting technical input, technical editing, monitoring schedule, and working with the contracting officers and contract specialist to ensure timely submittal.
Support in writing complex Pre-Negotiation Plans/Price Negotiation Memorandums, and support DOE contracting personnel in the process for negotiating large, complex, sole source contracting actions.
Support of HPD actions file merging of files on websites/share drives or other required methods.
Support writing, developing, issuing, updating and revising policy, desk guides, and procedures.
Support purchase card program manager with reconciliations, tracking, monitoring, presentation and training activities.
Support review of contract actions submitted for policy compliance.
Support the process of contract modifications for Indefinite Delivery/Indefinite Quantity (IDIQ) task orders on directed work scope or reliability projects.
Support the review and process Requests for Services (RFS) submittals submitted by other DOE contractors.
Utilize business operations experience to conduct tasks with minimal supervision.
Required Qualifications:
Bachelor’s degree in a business field of study (Accounting, Economics, Management, Marketing, etc.),AA plus 3 years of experience in a business field or six years of experience may be substituted for education.
Minimum of 2 years of experience in Government contracts and contract administration.
Preferred Skills and Capabilities:
Ability to develop high-quality work products, to include proper grammar, spelling, and punctuation.
Ability to manage work environment and workload with minimum of supervision, based on knowledge of work priorities.
Ability to perform in a fast-paced, high-stress work environment on highly visible workloads with relative autonomy.
Ability to set and achieve goals, working successfully as an individual contributor or as part of a team.
Ability to work with government and contractors/vendors to problem solve and formulate strategies for success.
Excellent communication responsiveness and customer service skills.
Excellent written and verbal communications skills.
Proficiency in Microsoft 365. Expert knowledge of MS Word and Excel highly desired.
Strong clerical, administrative, and organizational capabilities.
Preferred Experience:
Experience in all areas of Government contract formation, administration, and contract negotiations, either federal or commercial, from small purchases up to $10 Million or more in value.
Experience in policy preparation and policy management, evaluations, and assessments of contract documents, and quality assurance of contract administration.
Experience in reading, interpreting, and understanding the regulations associated with the DOE, Procurement, Financial Assistance policies.
Experience in supporting organizations with, tracking, monitoring, review and coordination efforts.
Experience interfacing with senior level management.
Experience performing cost/price analysis (within DOE preferred).
Experience with other procurement activities such as processing requisitions, purchase orders, and reconciling government or corporate purchase card or credit card statements.
Experience with technology management tools employed at Hanford.
Experience with writing Pre-Negotiation Plans/Price Negotiation Memorandums (within DOE preferred).
Working level knowledge of DOE Hanford processes and procedures.
Working level knowledge of DOE’s program management practices, policies, and procedures.
Working level knowledge of Hanford Site mission, activities and priorities.
Additional Information
Salary range is $60K-65K depending on qualifications. Benefits include medical, dental, vision, LTD/STD/Life, matching 401k, and paid time off.
This job is on a US federal facility site. Candidate must be able to meet requirements for working on a federal facility site without escort and without sponsorship.
RCECM is a VEVRAA Federal Contractor.
RC Engineering and Construction Management is an EEO/Affirmative Action Employer; individuals are considered for employment regardless of ethnicity, nationality, gender, veteran or disability status, religion, age, gender orientation, or other protected status.
Position is located in Richland, WA.
Provide contract administration support to the Department of Energy (DOE) Hanford Site in the following areas:
Analyze current processes and make recommendations for process improvements to gain efficiencies and provide consistency between organizations.
Assist contracting officers and contract specialists with general day-to-day contract administration duties.
Assist with drafting contract documents.
Assist with new awards, modifications, and closeouts utilizing procurement system (STRIPES).
Assist with developing, preparing, scheduling, and presenting instructional and training resources.
Assist with the preparation of cost/price analysis and estimates.
Assist with the preparation of various reports.
Assist with the review and process of contractor invoices in a timely fashion.
Assist with tracking various actions including updating workload tracking tools.
Ensure timely and accurate compliance with monthly and quarterly reporting requirements.
Gather information for various audits or data calls.
Gather information for various negotiation sessions.
Support complex subcontract reviews in accordance with DOE and local guidance as requested.
Support correspondence creation.
Support in coordinating Contractor Performance Assessment Reporting evaluations such as requesting technical input, technical editing, monitoring schedule, and working with the contracting officers and contract specialist to ensure timely submittal.
Support in writing complex Pre-Negotiation Plans/Price Negotiation Memorandums, and support DOE contracting personnel in the process for negotiating large, complex, sole source contracting actions.
Support of HPD actions file merging of files on websites/share drives or other required methods.
Support writing, developing, issuing, updating and revising policy, desk guides, and procedures.
Support purchase card program manager with reconciliations, tracking, monitoring, presentation and training activities.
Support review of contract actions submitted for policy compliance.
Support the process of contract modifications for Indefinite Delivery/Indefinite Quantity (IDIQ) task orders on directed work scope or reliability projects.
Support the review and process Requests for Services (RFS) submittals submitted by other DOE contractors.
Utilize business operations experience to conduct tasks with minimal supervision.
Required Qualifications:
Bachelor’s degree in a business field of study (Accounting, Economics, Management, Marketing, etc.),AA plus 3 years of experience in a business field or six years of experience may be substituted for education.
Minimum of 2 years of experience in Government contracts and contract administration.
Preferred Skills and Capabilities:
Ability to develop high-quality work products, to include proper grammar, spelling, and punctuation.
Ability to manage work environment and workload with minimum of supervision, based on knowledge of work priorities.
Ability to perform in a fast-paced, high-stress work environment on highly visible workloads with relative autonomy.
Ability to set and achieve goals, working successfully as an individual contributor or as part of a team.
Ability to work with government and contractors/vendors to problem solve and formulate strategies for success.
Excellent communication responsiveness and customer service skills.
Excellent written and verbal communications skills.
Proficiency in Microsoft 365. Expert knowledge of MS Word and Excel highly desired.
Strong clerical, administrative, and organizational capabilities.
Preferred Experience:
Experience in all areas of Government contract formation, administration, and contract negotiations, either federal or commercial, from small purchases up to $10 Million or more in value.
Experience in policy preparation and policy management, evaluations, and assessments of contract documents, and quality assurance of contract administration.
Experience in reading, interpreting, and understanding the regulations associated with the DOE, Procurement, Financial Assistance policies.
Experience in supporting organizations with, tracking, monitoring, review and coordination efforts.
Experience interfacing with senior level management.
Experience performing cost/price analysis (within DOE preferred).
Experience with other procurement activities such as processing requisitions, purchase orders, and reconciling government or corporate purchase card or credit card statements.
Experience with technology management tools employed at Hanford.
Experience with writing Pre-Negotiation Plans/Price Negotiation Memorandums (within DOE preferred).
Working level knowledge of DOE Hanford processes and procedures.
Working level knowledge of DOE’s program management practices, policies, and procedures.
Working level knowledge of Hanford Site mission, activities and priorities.
Additional Information
Salary range is $60K-65K depending on qualifications. Benefits include medical, dental, vision, LTD/STD/Life, matching 401k, and paid time off.
This job is on a US federal facility site. Candidate must be able to meet requirements for working on a federal facility site without escort and without sponsorship.
RCECM is a VEVRAA Federal Contractor.
RC Engineering and Construction Management is an EEO/Affirmative Action Employer; individuals are considered for employment regardless of ethnicity, nationality, gender, veteran or disability status, religion, age, gender orientation, or other protected status.
Salary : $60,000 - $65,000
