What are the responsibilities and job description for the Junior Executive Assistant position at RCL Mechanical?
JOB TITLE: Junior Executive Assistant
AUTHORITY & SUPERVISION:
· Reports directly to CEO to support marketing initiatives
JOB DUTIES & RESPONSIBILITIES
· Provide comprehensive administrative support to the CEO, including scheduling meetings, managing calendars, coordinating travel arrangements, and organizing appointments.
· Act as liaison between CEO and marketing related vendors to help drive marketing initiatives.
· Facilitate ordering of branded materials and collateral.
· Prepare and maintain various documents, reports, and presentations to track brand awareness, lead generation, website marketing, and SEO management.
· Assist the Sales and Customer Service teams as needed.
· Participate in ad-hoc projects and initiatives as assigned by the CEO or senior management.
· Collaborate with various departments and teams within the organization to facilitate effective communication and streamline processes.
· Seek opportunities to enhance your skills and knowledge related to marketing support and the HVAC industry.
QUALIFICATIONS
· High school diploma or equivalent required; additional education in office administration or a related field is a plus.
· Proven experience (e.g., internships or entry-level positions) in administrative support roles is advantageous, preferably within the HVAC or a related industry.
· Marketing support experience is a plus.
· Proficient computer skills, including MS Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to quickly adapt to new software and tools.
· Strong organizational skills and attention to detail, with the ability to handle multiple tasks and prioritize effectively.
· Excellent verbal and written communication skills, including professional phone etiquette.
· Demonstrated ability to work collaboratively in a team-oriented environment.
· A proactive and positive attitude, with a willingness to learn and take on new challenges.
· Knowledge of HVAC terminology and processes is a plus but not required.
Salary : $24
