Project Coordinator

Company: Re/mark Agency

About Us: Re/mark is a creative design agency dedicated to delivering innovative and impactful design solutions for our clients. 

Position Overview: We are seeking a Project Coordinator / Office Administrator to support our team in managing projects and ensuring smooth office operations. This role is ideal for someone who is detail-oriented, enjoys multitasking, and is passionate about the design industry. This position is not full-time and likely only requires 15-20 hours a week.

Employment Type: Contractor, hourly.

Rate: $20/hour

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Key Responsibilities:

Project Coordination:

• Primary responsibility is for data entry and coordination on a large animation project spanning one year, with potential to continue on to additional projects.
• Attend calls with independent contractors
• Support senior project managers in managing project documentation and resources.
• Maintain organized files, both digital and physical, to ensure easy access to important documents.
• Assist in coordinating design projects from inception to completion.
• Help create project timelines, manage budgets, and track progress.
• Communicate with clients to gather project requirements and provide updates.
• Participate in team meetings to discuss project status and client feedback.

Office Administration:

• Manage day-to-day office operations, including scheduling meetings and maintaining office supplies.
• Assist with invoicing, expense tracking, and other financial documentation.
• Coordinate team events and meetings, ensuring effective communication and organization.

Qualifications:

• Minimum 2 years of college experience, Bachelor’s experience preferred.
• 1-3 years experience in project management or office administration is preferred.
• Strong organizational skills and attention to detail.
• Analysis and critical thinking skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to learn quickly on new software (Frame.io).
• Ability to work independently in a fast-paced environment.
• Ability to work in the office a few days per week while getting trained, then hybrid or remote work setup is suitable.

What We Offer:

• A creative and supportive work environment.
• Opportunities for professional growth and development.
• Flexible work hours and the possibility of remote work.

How to Apply: Interested candidates should submit their resume and a brief cover letter highlighting their relevant experience to hayley@remarkagency.com.