Office Coordinator

Office Coordinator – Real Estate Office -Full-TimeLocation: Arvada - Ward Road

Are you a customer-focused, highly organized, and detail-oriented professional with strong administrative knowledge, and a knack for basic banking and meeting planning? Our vibrant, community-driven real estate office in Arvada is looking for a dedicated Office Coordinator to provide exceptional support. In this role, you will assist your direct supervisor in ensuring seamless daily operations, managing various projects, handling basic banking tasks, and coordinating meetings—all while delivering top-notch service to the agents. If you thrive in a fast-paced environment and enjoy making a positive impact, we’d love to hear from you!

What You'll Do:Office & Administrative Support

• Serve as the go-to person for office coordination, assisting agents and leadership with daily administrative tasks.
• Manage office communications, scheduling, and supply inventory to keep everything running seamlessly.
• Provide exceptional customer service to agents and guests.
• Communicate with the Closing Team regarding file compliance, commission processing, and referral checks.
• Print commission or referral checks as needed and deposit commission checks via First Bank Desktop Teller once authorized.

Event Planning & Community Engagement

• Assist in event planning efforts for community outreach, client appreciation, and office-sponsored events.
• Coordinate logistics, scheduling, and execution of office-hosted events or meetings.
• Occasionally assist with evening or weekend events as needed.

Accounting & Financial Responsibilities

• Manage accounts payable (A/P) and accounts receivable (A/R), ensuring invoices are accurate, authorized, and properly recorded in (QBO).
• Process monthly associate billing, post payments, and deposit checks via First Bank Desktop Teller.
• Coordinate with the Closing Team to handle commission payments, referral checks, and compliance-related transactions.
• Remit authorized bills to the Home Office for payment and ensure proper account allocations.
• Deposit checks via First Bank Desktop Teller into the appropriate operating account.

What We're Looking For:

• A proactive, organized, and detail-oriented professional.
• Basic , including A/P, A/R, and (QBO) proficiency.
• Strong event planning skills with the ability to manage logistics and coordination.
• Proficiency in Microsoft Office and Google Suite.
• Familiarity with real estate operations (a plus but not required).

Work Schedule:

• Monday through Friday, in-office position
• Full Time
• 8am - 5pm with an hour lunch.
• Occasional evening or weekend assistance with office-hosted events several times per year.

Why Join Us?

• Work in a collaborative, energetic, and community-driven environment in the heart of Arvada.
• Be a key player in a fast-paced, rewarding real estate industry.
• Opportunities for growth and professional development.

Interested? Apply today and bring your accounting, event-planning, and organizational skills to our thriving real estate team!

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to Commute:

• Arvada, CO 80002 (Required)

Ability to Relocate:

• Arvada, CO 80002: Relocate before starting work (Preferred)

Work Location: In person

Salary : $19 - $21