What are the responsibilities and job description for the Accounts Payable Administrator position at REA MAGNET WIRE CORP?
Job Description
Job Description
Function
Coordinates and administers weekly processing of all trade and freight invoices and disbursement requests in a timely manner. Communicates on continuous basis with purchasing, treasury, and supply chain to ensure precise and accurate payment of invoices. Also, responsible for auditing manual employee travel expense statements to ensure company policies are followed.
Duties and Responsibilities
- Prepares weekly trade invoices and disbursement requests, ensuring proper ledger accounts, receiving and approvals.
- Investigates unused PO receipts and open credits.
- Interacts with vendors, purchasing, and receiving departments for information and problem resolution for trade payables.
- Monitors freight invoices for accuracy to comply with rate contracts and interacts with distribution to resolve discrepancies.
- Prepares freight invoices for entry into accounts payable system with correct vendor number and account codes.
- Processes freight invoices and trade invoices into accounts payable system.
- Processes all “Collect” and “Rea Truck” shipments into the system.
- Generates cash requirement reports, verifies for accuracy against invoices and processes checks for freight and trade payables.
- Requests and supplies proof of delivery on vendor shipments as necessary.
- Audits manual travel and expense statements per company policy and processes for payment.
- Processes accounts payable wires into accounts payable system.
- Manages records storage at outside facility.
- Performs other basic administrative duties associated with accounts payable.
Position Specifications
Associate’s degree in Accounting or related field preferred.
Two (2) years of experience in assisting Accounting and / or Finance departments.
Ability to use MFG-Pro and Microsoft Office.
