What are the responsibilities and job description for the HR Office Coordinator position at REAL RADIOLOGY LLC?
Job Details
Description
At Real Radiology we are on a mission to improve patient outcomes by ensuring our clients and radiologists have the tools, resources, and support they need to succeed. We are a physician-owned teleradiology company that is committed to seamless operations, innovative technology, and exceptional services.
Be part of a team that’s transforming healthcare through meaningful impact. Here, collaboration, passion, and adaptability drive everything we do!
HIGHLIGHTS
As an HR Office Coordinator, you will provide comprehensive administrative support across various HR functions, including recruiting, onboarding, benefits administration, employee records, and facilitating employee engagement initiatives. This role also manages day-to-day office operations, such as coordinating supply inventory, managing vendor relationships, and overseeing building maintenance. Additionally, the position organizes office events and ensures a well-functioning, efficient workspace that promotes a positive and productive work environment.
This position is full-time and in-Office during regular business hours.
THE ROLE
Job Functions
- Assist with recruitment process: scheduling phone screens, interviews, and candidate inquiries
- Ensure applicant tracking system (ATS) is maintained and updated
- Assist with LinkedIn candidate sourcing
- Collaborate with Marketing to enhance employer branding and social media recruiting efforts
- Provide recruitment support for interviews
- Set up new hire desks
- New Hire orientation welcome and office tours
- Complete Form I9 and E-Verify process
- Support open enrollment: coordinate meetings and prepare open enrollment documents
- Troubleshoot employee questions related to pay dates, W4, and direct deposit
- Assist with coordination of employee training
- Assist with processing promotions and status changes
- Support the coordinate of performance reviews
- Support joint commission process and audit
- Assist with employment verifications
- Assist with HR audits
- Complete internal HR termination checklist
- Coordinate employee equipment returns
- Schedule and collaborate on company events (holiday, town halls)
- Coordinate employee milestones/anniversaries
- Assist with accurate office seating chart/map
- Maintain HR standards of operations (SOP)
- Collaborate with the HR team on projects
- Assist with administrative department needs as requested
- Organize weekly in-office lunch: plan, order, pickup and/or prepare delivery, place food setting, communicate to staff, clean up and store leftovers
- Coordinate with an external vendor to ensure the kitchen market is adequately stocked, resolving discrepancies, and managing orders
- Ensure in-office kitchen and cleaning supplies are in stock and ordering as needed
- Order and stock office supplies, including specific employee requests
- Process deliveries/shipments arriving by signing and distributing to appropriate department
- Provide a welcoming front desk experience; greet in-office guests and direct them to the appropriate meeting area
- Pickup and distribute daily mail, completing shipping/mailing requests as needed
- Schedule and order employee arrangements for services and special occasions
- Liaison between building management and in-office
- Coordinate celebratory events: birthdays, work anniversaries, and promotions
Skills
- Excellent communication and people skills
- High level of integrity and confidentiality
- Strong critical thinking skills
- Attention to detail
- Positive collaborative mindset
- Technical awareness of standard office technology (print, label, scan) and Microsoft office suite
- Strong organizational and time management skills
- Front desk administrative skills
- Willingness to provide concierge level of service
- Ability to frequently and accurately communicate with employees and guests
- Ability to sit, stand, lift and carry up to 20 lbs.
- Valid driver’s license and ability to use vehicle
Qualifications
- Degree -level education in human resources, business administration, or related field
- 2 years’ experience in office admin, admin assistant or related field
BENEFITS & PERKS
- Comprehensive benefits package, including retirement and profit sharing
- Paid time off and flexibility to support your personal life
- Fuel for your day with company sponsored lunches & snacks
Qualifications
