What are the responsibilities and job description for the HR Office Coordinator position at Real Radiology, LLC?
The HR Office Coordinator provides comprehensive administrative support across various HR functions, including recruiting, onboarding, benefits administration, employee records, and facilitating employee engagement initiatives. This role also manages day-to-day office operations, such as coordinating supply inventory, managing vendor relationships, and overseeing building maintenance. Additionally, the position organizes office events and ensures a well-functioning, efficient workspace that promotes a positive and productive work environment.
Job Functions
Recruiting
- Assist with recruitment process: scheduling phone screens, interviews, and candidate inquiries
- Ensure applicant tracking system (ATS) is maintained and updated
- Assist with LinkedIn candidate sourcing
- Collaborate with Marketing to enhance employer branding and social media recruiting efforts
- Provide recruitment support for interviews
Onboarding
- Coordinate printing of employee nameplates
- Set up new hire desk and branded items
- New Hire orientation welcome and office tours
- Coordinate employee badges
- Complete Form I9 and E-Verify process
Benefits
- Assist with troubleshooting employee benefits inquiries
- Support open enrollment: coordinate meetings and prepare open enrollment documents
- Assist with benefit processing, audits, and reconciliation
- Troubleshoot employee questions related to pay dates, W4, and direct deposit
Training & Development
- Assist with coordination of employee training
- Assist with processing promotions and status changes
Performance Management
- Support the coordinate of performance reviews
Compliance
- Support joint commission process and audit
- Assist with employment verifications
- Assist with HR audits
Employee Relations & Retention
- Complete internal HR termination checklist
- Coordinate employee equipment returns
- Schedule and collaborate on company events (holiday, town halls)
- Assist with company surveys
- Support the company SharePoint page
- Coordinate employee milestones/anniversaries
Human Resources
- Continuous HR education and networking
- Assist with accurate office seating chart/map
- Maintain HR standards of operations (SOP)
- Collaborate with the HR team on projects
- Support HR functions by completing assigned tasks
Office Administration
- Assist with administrative department needs as requested
- Organize weekly in-office lunch: plan, order, pickup and/or prepare delivery, place food setting, communicate to staff, clean up and store leftovers
- Coordinate with an external vendor to ensure the kitchen market is adequately stocked, resolving discrepancies, and managing orders
- Ensure in-office kitchen and cleaning supplies are in stock and ordering as needed
- Order and stock office supplies, including specific employee requests
- Process deliveries/shipments arriving by signing and distributing to appropriate department
- Provide a welcoming front desk experience; greet in-office guests and direct them to the appropriate meeting area
- Pickup and distribute daily mail, completing shipping/mailing requests as needed
- Schedule and order employee arrangements for services and special occasions
- Liaison between building management and in-office
- Coordinate celebratory events: birthdays, work anniversaries, and promotions
Preferred Talents
- Excellent communication and people skills
- High level of integrity and confidentiality
- Strong critical thinking skills
- Attention to detail
- Positive collaborative mindset
- Technical awareness of standard office technology (print, label, scan) and Microsoft office suite
- Strong organizational and time management skills
- Front desk administrative skills
- Willingness to provide concierge level of service
- Ability to frequently and accurately communicate with employees and guests
- Ability to sit, stand, lift and carry up to 20 lbs.
- Valid driver’s license and ability to use vehicle
Preferred Qualifications
- Bachelor’s degree in human resources, business administration, or related field
- 2 years’ experience in office admin, admin assistant or related field
Benefits Package
- Medical insurance: PPO, HDHP
- Health Savings Account
- FSA
- Dental
- Vision
- Basic Life and AD&D- company paid
- Voluntary Short-term disability
- Voluntary Long-term disability
- Voluntary Life and AD&D
- Voluntary Critical Illness and Accident
- 401K and Profit sharing
- Paid Time Off
- Holiday
