Administrative Assistant

Sparta, TN

$50-60k

Job Summary

The Administrative Assistant will be a key support role within our executive team, providing high-level administrative support to the CEO and other senior executives as needed.

The ideal candidate possesses strong organizational and communication skills and has experience managing a variety of tasks simultaneously.

This role requires someone who is detail-oriented, proactive, and able to handle sensitive information with discretion.

Major Responsibilities/Activities

• Executive Support: Provide day-to-day administrative assistance to the CEO and other senior leaders as needed, including calendar management, travel coordination, and meeting preparation.
• Correspondence Management: Handle inbound and outbound communications, including emails, phone calls, and postal correspondence, ensuring timely responses and effective communication on behalf of the CEO.
• Travel & Logistics: Coordinate domestic and international travel arrangements, including flight bookings, hotel accommodations, and ground transportation, with a focus on efficiency and cost-effectiveness.
• Meeting Coordination: Schedule and organize internal and external meetings, including preparing agendas, distributing materials, and taking meeting minutes when necessary.
• Document Preparation & Translation: Assist in drafting, formatting, and editing reports, presentations, and other documents.
• Project Management: Assist with special projects, such as event planning, client presentations, and internal initiatives, ensuring timely and organized execution.
• Confidentiality & Discretion: Handle confidential and sensitive information with discretion and professionalism.
• Administrative Support for Executives: Provide general administrative assistance to other key team members as required, ensuring seamless operations across the executive team.
  
  
  

Minimum Requirements

• Experience: 2-3 years of administrative experience, preferably supporting C-level executives or in a corporate environment.
• Organization: Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• Technology Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business software.
• Attention to Detail: A keen eye for detail in preparing reports, managing schedules, and communicating with stakeholders.
• Interpersonal Skills: Strong interpersonal skills with the ability to interact professionally with internal and external stakeholders.
• Adaptability: Ability to adapt to changing priorities and handle unexpected tasks with professionalism and a positive attitude.
• Knowledge of basic accounting or financial procedures (e.g., expense reporting, invoicing) is a plus.
• Familiarity with CRM systems or other customer relationship tools is a plus.
  
  
  

Additional Comments

My client offers a comprehensive, competitive benefit package including medical, dental, vision, life, and supplemental insurance plans, 401(k) with employer match, as well as vacation and holiday pay.

My client is a drug-free workplace.

All offers of employment will be contingent on successfully passing a criminal background check and a pre-employment drug test.

Please send resumes to: JessicaVanEyck@RealREPP.com

• We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.*