What are the responsibilities and job description for the Administrative Assistant position at REALTECH CONSTRUCTION CO., LLC?
Boutique commercial real estate management company based in Century City is seeking an Administrative Assistant / Office Manager. Responsibilities also include some light accounts payable duties. This is a full-time position that will be located in Century City.
The candidate must be highly organized, have strong communication skills and a proven ability to prioritize, be able to manage multiple projects simultaneously, have excellent follow-through, be a quick learner, be a team player and be highly motivated and reliable.
The candidate will interface directly with the company’s executives and outside vendors. This is a great opportunity to join a stable company with wonderful benefits.
RESPONSIBILITIES – Include but are not limited to :
- Promote efficiencies and cost reduction initiatives to improve the financial performance of the company.
- Provide high-level support to the COO and other assigned leadership staff.
- Perform clerical and administrative tasks.
- Keep office well stocked. Order necessary office and kitchen supplies. This includes postage, toners, coffee, drinks, etc.
- Answer phones when necessary.
- Check the general voicemail and send messages to the appropriate party.
- Do all necessary mailings, including all messenger and federal express packages.
- Drop off and pick up mail. Open and distribute received mail.
- Maintain and update employee contact lists.
- Filing to be done daily.
- Complete special projects as needed.
- Always be hospitable to guests / visitors. Offer coffee, water or soda.
- Straighten things up around the office and conference room.
- Brew coffee when necessary.
- Order lunches.
- Clean out refrigerator when necessary.
- Do light accounts payable. Work closely with the Controller to enter company payables into accounting software.
- Once Controller approves payables print all checks and present to COO for signature.
- Mail out all signed checks. BENEFITS :
- 401(k)
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Flexible Spending Account (FSA)
- Paid Time Off
REQUIREMENTS :